What are the responsibilities and job description for the Accounting Specialist position at St Johns River Water Management District?
Accounting Specialist
Office of Financial Services
Job Summary:
This is professional work coordinating and leading a specific phase of the district’s accounting program. Performs a range of routine to complex accounting, financial, compliance and administrative functions in
support of the District’s programs and projects.
Job duties include:
- Leads and coordinates the work of Fiscal Specialists responsible for the district’s accounts payables including employee travel reimbursements, invoice review, and reconciliation to process contractual payments, and purchasing card payments. Prepares weekly batch reconciliation. Reviews and approves all invoices prepared and submitted by Fiscal Specialists for payment in GEMS. Prepares and processes the weekly check run and creates check register documentation.
- Ensures compliance with district policies and procedures pertaining to the accounts payable function. Reviews fiscal processes related to the accounts payable functions and recommends and implements appropriate changes. Updates and maintains metrics for accounts payable process. Prepares reconciliations and reports as required.
- Oversees invoice scanning and ECM check-in process. Monitors accounts payable invoices routed to project managers for approval and resolves issues as needed. Research and resolve invoices that have exceeded thirty days within ECM and reports to management weekly. Review and research expiring purchase orders and encumbrances on a quarterly basis.
- Assist with research and preparation of the annual unclaimed property reporting required by the state. Completes report review and 1099 information corrections for 1099 yearly reporting deadline.
- Assist with PaymentWorks vendor registration, processing, and onboarding into the new system as part of the implementation and ongoing vendor maintenance process.
- Purchasing card receipt review and approval in Bank of America (Works) and ECM. Assist staff with review of their assigned departments and coordinate with staff to complete all compliance review to meet monthly deadlines.
Ability To: Communicate effectively and professionally; coordinate multiple tasks; analyze and interpret financial data; work independently; prepare, maintain, and reconcile a variety of accounting records; operate office equipment to perform job tasks and responsibilities; review information for accuracy and to identify errors and anomalies; safeguard sensitive banking and financial information; and maintain confidentiality.
Skilled In: Use of automated financial systems; data entry; scanning; communication, both oral and written; handling multiple tasks at the same time; report preparation; operation of various standard office computer software (Word, Excel, Adobe Pro, etc.), financial management and planning, team building, and conflict resolution.
Minimum Qualifications:
A bachelor’s degree from an accredited college or university in business administration, accounting, or finance; An associate degree from an accredited community college, state college, or university, in
business administration and two years of related professional accounting or business experience.
Related professional accounting or business experience can substitute on a year-for-year basis for college education.
Physical Requirements/Working Environment:
General office environment.
Additional Details:
Starting Salary Range: $50,065.60 - $62,587.20
Starting salary is based on qualifications and experience.
Benefits include Florida Retirement System, parental leave, health insurance, dental insurance, life insurance, long-term disability, paid leave and holidays, professional development, and wellness program.
Your application will receive careful consideration and, if selected for an interview, you will be contacted to schedule an appointment. St. Johns River Water Management District participates in E-Verify. E-Verify is an internet-based system that allows businesses to determine the eligibility of their employees to work in the United States.
Certain service members and veterans, and the spouses and family members of such service members and veterans will receive preference in employment and are encouraged to apply.
Equal Employment Opportunity/Veterans’ Preference/Drug-Free and Tobacco-Free Workplace
Location: Palatka
Closing Date: April 14, 2026
Salary : $50,066 - $62,587