What are the responsibilities and job description for the Office Assistant position at St John's United Church of Christ?
SERVES AS THE PRIMARY COVERAGE FOR THE OFFICE ADMINISTRATOR BY:
Office hours Monday - Friday 9:00 am -1:00 pm
· Providing coverage for the Office Administrator’s planned and unplanned PTO and other times the Office Administrator is not available during the day. As such the Office Assistant performs all the essential tasks of the Office in the absence of the Office Administrator.
· During normal work days the Office Assistant will allow the Office Administrator uninterrupted time for meetings and tasks by serving as primary receptionist for the Church.
o Greeting and assisting visitors to the Office.
o Answering and routing telephone calls.
o Screening the entry of persons through the electronic door entry system.
o Taking delivery of all packages (UPS, FedEx, etc.).
PROMOTES EFFECTIVE COMMUNICATIONS BY:
· Compiling information from various sources and publishing the Monthly “Spirit” newsletter.
· Serving as the Webmaster for the Website, keeping the information on the website current and coordinating WordPress updates and plug-ins with IT support.
· Composing and sending mass electronic messages including the weekly “e-blast.”
· Creating the weekly “News in the Pews” insert of activities and events in the weekly bulletin.
· Managing regular and special mailings, including the weekly bulletin and monthly newsletter. The Office Assistant maintains the list of those receiving these communications.
· Coordinating the church’s social media presence to include but not be limited to Facebook. The Office Assistant is responsible for regularly posting and sharing information and responding to direct messages sent to the Church via social media.
· Assures the Website calendar is maintained continuously and accurately. All room reservations are coordinated through the Office Assistant and Church Office.
· Gets the mail from the church mailbox each morning and distributes it to the recipients.
SERVES AS THE FLOWER COORDINATOR BY:
· Ordering flowers for special needs (baptisms, hospitalizations, new members, etc.).
· Coordinating the donation and ordering and payment of Easter lilies and Christmas poinsettias.
· Coordinating annual flower donation system for flowers at the Foot of the Cross.
· Ordering flowers weekly according to annual donation calendar and spreadsheet and tracking payment from flower donors. This includes the wording requested by the donor.
SUPPORTS THE WORSHIP LIFE OF THE CONGREGATION BY:
· Gathering and organizing information from multiple sources to create bulletins for weekly and special services.
· Compiling and distributing bulletins and News in the Pews.
· Assures the Sanctuary and Fellowship Hall are ready for all worship services.
· Manages all flower donations.
· Maintaining attendance records in Church Windows (membership software). Reports attendance numbers for worship and church school classes to the Office Manager.
PARTICIPATES IN THE MAINTENANCE & SECURITY OF THE CHURCH BY:
- Assisting with the ordering and maintaining of office supply inventory. Assures that payment request forms are filled out with each order, particularly those made using the church credit card.
- Assists church members in filling out Purchase Request Forms for purchases being submitted for reimbursement.
- Refills soap, paper towel, and toilet paper dispensers in restrooms.
Job Type: Part-time
Pay: $15.00 per hour
Work Location: In person
Salary : $15