What are the responsibilities and job description for the Office Administrator position at St. John's United Church of Christ, Fullerton?
Job Summary
We are seeking a dynamic, personable and highly organized Office Administrator to join our ministry team! In this vital role, you will be the backbone of our office operations, ensuring smooth daily functions and providing exceptional support to staff, congregation, and community area guests. Your energetic approach and attention to detail will help foster an efficient, welcoming and inclusive environment. The ideal candidate is proactive, tech-savvy, and excels in multitasking, with a passion for delivering outstanding service. This paid position offers an exciting opportunity to develop your administrative skills while contributing to a vibrant and life enhancing workplace.
Duties
- Manage Church Office operations, greeting guests and directing them appropriately with professional phone etiquette
- Operate multi-line phone systems efficiently, handling inquiries and routing calls promptly
- Maintain organized filing systems, both physical and digital, including data entry and document proofreading
- Utilize computer skills across Microsoft Office Suite (Word, Excel, Outlook, Teams and OneDrive) for correspondence, scheduling, and record-keeping, and Adobe InDesign for publications
- Oversee calendar management and appointment scheduling for staff and building use
- Assist with office management tasks such as supply inventory, mail distribution, and maintaining office equipment
- Provide excellent congregational support and clerical assistance to ensure seamless office operations and consistent information
- Handle confidential information with discretion while maintaining high levels of accuracy in all administrative tasks
Qualifications
- Proven experience in office administration or related roles with strong organizational skills
- Proficiency in Microsoft Office Suite (Word, Excel, Outlook, Teams and OneDrive) and Adobe InDesign publication software and ease of learning database management
- Excellent phone etiquette with experience managing multi-line phone systems
- Bilingual abilities are highly desirable to serve diverse community area and staff effectively
- Strong keyboard skills with attention to detail for proofreading and data entry tasks
- Previous experience as an Office Administrator or personal assistant is advantageous
- Exceptional time management skills to prioritize tasks efficiently in an often interrupted environment
Join us as our Office Administrator and become a key contributor to our vibrant ministry team! Your energy, extravagant hospitality, organizational prowess, and dedication to people will help create a productive workplace where everyone feels valued and welcome. We’re committed to supporting your growth through comprehensive training and ongoing development opportunities.
Pay: $28,000.00 - $29,000.00 per year
Benefits:
- Flexible schedule
- Paid time off
Work Location: In person
Salary : $28,000 - $29,000