Administrative Assistant

Job Summary

We are seeking a dynamic and highly organized Administrative Assistant to join our team! In this vital role, you will serve as the backbone of our office operations, ensuring seamless administrative support. Your energetic approach and attention to detail will help maintain efficient workflows, foster excellent communication, and support the overall productivity of our church. This paid position offers an exciting opportunity to develop your skills in office management, customer service, and technical proficiency while contributing to a positive and vibrant workplace environment.

Responsibilities

• Maintain appropriate professional boundaries and avoids conflict of interest
• Represent St. John’s at the front desk, welcoming visitors and answering the phone during office hour
• Maintain the master calendar of events, activities, and worship services
• Maintain parish files and archives, including membership records, prayer requests
• Attend staff meetings
• Order and maintain office supplies in conjunction with the financial secretary
• Maintain and distribute committee rosters and schedules, including Altar Guild, Ushers, Acolytes, lectors, chalice bearers, vergers, ushers, and coffee hour
• Assemble and prepare materials for vestry meetings and retreats, awards, and order meals
• Assist with the annual holiday festival, including: coordinating ticket sales and mailings: letters to cast members, YSU, and the Youngstown Fire Dept. etc
• Communicate with Altar Guild regarding ordering supplies, funerals, weddings, and baptisms
• Coordinate communications and marketing activities for St. John’s
• Schedule and maintain records of rentals of the Great Hall and other spaces in the church

Digital Responsibilities and Communications

• Write, edit, and manage content for website, weekly e-newsletter, monthly newsletter, social media, Sunday bulletin, print mailings, brochures and other channels
• Support stewardship and development with materials that promote annual giving, Capital campaigns, and other fundraising activities
• Manage the production and design of St. John’s annual report
• Response to mail, phone calls and emails appropriately
• Back up all computer files

Requirements

• Excellent written and verbal communication skills
• Experience with graphic design/production highly desirable
• Experience with maintaining social media presence and email campaign software
• Proficiency in Microsoft Office Suite and creative software such as Adobe or Canva
• Strong organizational and project management skills
• Ability to prioritize and complete tasks without direct supervision

Qualifications

• Any appropriate combination of education, training, course, work, and job experience
• Previous graphic design experience is a plus

Schedule and compensation

• This is a part-time position averaging 16 hours per week with potential for additional hours
• Office hours, and days are negotiable
• Additional hours may occasionally be required, especially during busy seasons of parish life, including holy week, Christmas, festivals, and major parish events
• Compensation is determined based on qualifications and experience

Join us to be part of a lively team dedicated to supporting our organization’s success! Your proactive attitude and technical expertise will help us deliver outstanding service while fostering a collaborative work environment that values growth and excellence.

Pay: $16.50 - $18.00 per hour

Benefits:

• Flexible schedule

Work Location: In person

Salary : $17 - $18