Contract Administrator

Join one of the largest and most successful privately held commercial real estate firms in the nation. St. John Properties is distinguished by our commitment to customer service, achievements in green building, and top-rated workplace culture. Our staff enjoy benefits that not only make the work week more satisfying, but encourage a healthy lifestyle, support social connections and reward employees for their performance.

Job Summary: This position will be responsible for providing administrative and legal support to the Assistant Vice President of Contracts, internal counsel and Contract Department in commercial real estate transactions.

Job Duties:

• Draft, or assist in drafting, and proofread contracts for purchase, sale, lease or joint venture of improved or unimproved land, as well as related letters, amendments and supplemental agreements;

• Provide administrative support to internal counsel (copies, PDFs, emails, etc.);

• Draft, or assist in drafting, and proofread easements, declarations and related land instruments;

• Prepare charts showing structures of transactions and ownership of entities;

• Organize and settle on open contracts by establishing and tracking key dates, preparing contract summaries, ordering due diligence reports, and supplying parties with materials and funds as dictated by the contract;

• Order and review due diligence materials including title, judgments and surveys on land, entities and individuals.

Roles and Responsibilities:

• Work at the direction of the Assistant Vice President of Contracts;

• Support in-house counsel;

• Support the Acquisition and Development Departments;

• Support Joint Venture and Regional Partners;

• Interact with Finance and Accounting Departments to disburse and track proper funds;

• Notify all departments of upcoming deadlines.

Job Qualifications:

• Bachelor’s Degree preferred

• Minimum 3 years of experience in a legal secretary, paralegal, or contract administrator role, preferably in real estate or corporate law

• Commercial Real Estate experience/knowledge (preferred)

• Experience in title settlement services or public record abstracting (preferred)

• Knowledge of public record research (preferred)

• Ability to review and analyze legal documents and due diligence materials with great detail

• Excel in written and oral communication skills

• Proficient in Microsoft Office Products and experience with legal management systems (Litera and NetDocuments) is a plus

• Notary Public Certification (preferred)