Construction Coordinator

Job Summary:

This position will provide administrative support to Preconstruction, Development, Project Manager(s), and Superintendent(s) as assigned in performing day-to-day activities required to coordinate the contract administration from the beginning of a project to closeout with jurisdictional agencies. 

Job Duties:

• Preparation and submittal of bid packages to subcontractors.
• Management of contractor’s certificates of insurance.
• Preparation of contracts and purchase orders.
• Preparation of monthly reports (securities report, current projects, and development projects).
• Maintenance of construction contract files, records, and data associated with the construction division.
• Manage Procore.
• Write RFI’s as directed by the Project Superintendent or Project Manager.
• Document and distribute meeting minutes as required.
• Assist in building relationships with trade partners and clients.

Roles and Responsibilities:

Work with the Development and Construction Teams to assist with the project management from the beginning of a project to closeout. Assist interior designer and project managers with project bid process by sending, receiving, and recording proposals for projects from contractors. Maintain the project record files through Procore. Assist the Regional Partner and Director of Construction with administrative support, or other tasks as assigned.

Job Qualifications:

This position requires a Bachelor’s degree or equivalent experience. Individual should have general knowledge of construction, development, and real estate management. Understand fundamental business activities and procedures. Ability to work individually and within a team; Excellent communication and interpersonal skills; Operation of job-related equipment is essential; Proficient in Procore and Microsoft Office. 

*Regular attendance onsite is an essential function of the job.