Executive Assistant to the President and Director of Learning

Job Summary: The Executive Administrative Assistant provides high-level administrative and organizational support to the President and the Director of Learning. This role ensures efficient office operations, manages sensitive and strategic communications, coordinates executive schedules and meetings, and assists with academic program initiatives. The ideal candidate will be proactive, highly organized, and capable of handling sensitive information with utmost discretion, with expertise in the field of education.

Essential Responsibilities:

• Manage and coordinate the President's schedule, calendar, meetings, communications, and events.
• Create and file reports for the Department of Public Instruction (DPI) and manage reporting requirements for programs such as the WI Parental Choice Program and Special Needs Scholarship Program.
• Prepare and edit correspondence, reports, presentations, and system data collection.
• Assist with strategic initiatives, deadlines, and special projects.
• Organize and maintain electronic and physical filing systems.
• Assist with documentation related to curriculum planning, professional development, accreditation, and instructional initiatives.
• Maintain academic and operational records, ensuring confidentiality and compliance with policies.
• Support event planning for learning-related workshops, training sessions, and system-wide initiatives.
• Collect and compile data and feedback to support decision-making processes.
• Coordinate communications with the President and various stakeholders, including Vice Presidents, Directors, Principals, the Board of Trustees, and the Corporate Board.
• Assist in scheduling meetings and events, taking minutes, and ensuring timely follow-up actions post-meetings.
• Coordinate logistics for leadership retreats, strategic planning sessions, and system-wide events.
• Submit requests for payment to LEA for use of federal and grant funds (Title IIA, III, and IV).

Knowledge, Skills and Abilities:

• Bachelor’s degree in education, curriculum, or related field.
• Minimum 5 years experience in the field of education.
• Superior organizational, time-management, and problem-solving skills.
• Strong written and verbal communication skills. Including editing and proofreading.
• Familiarity with content marketing, social media, and other contemporary marketing methods.
• Strong proficiency in technology, Microsoft Office Suite, and Google products.
• Proven track record or executing duties with an elevated level of professionalism, flexibility, discretion, judgement, accuracy.
• Possesses the ability to perform autonomously, navigating tasks without explicit instructions.
• Ability to handle sensitive issues with discretion and maintain confidentiality.
• Demonstrates outstanding organization skills with meticulous attention to detail and ability to prioritize tasks frequently.
• Capable of establishing and maintaining highly effective working relationships with colleagues and stakeholders.
• Valid Wisconsin driver’s license with the ability to travel between campuses (10 mile radius) as needed.
• Submission to a legal background check.

Job Type: Full-time

Benefits:

• Dental insurance
• Employee assistance program
• Flexible schedule
• Flexible spending account
• Health insurance
• Health savings account
• Paid time off
• Professional development assistance
• Retirement plan
• Vision insurance

Education:

• Associate (Preferred)

Experience:

• Administrative: 4 years (Preferred)
• Website management: 2 years (Preferred)

Work Location: In person