What are the responsibilities and job description for the Junior Executive Assistant position at St. Francis Hospice?
An experienced executive administrative professional responsible for executive team support through calendar, meeting and project management and various administrative duties.
Qualifications:
•Minimum of two years training or equivalent work experience in administrative services
•Bachelor’s or associate degree in business administration or related field preferred
•Proficiency in Microsoft Office Suite, especially Excel, PowerPoint, and Word
•Strong organizational, communication and time management skills including excellent verbal andwriting abilities
•Proficient in project management organization
•Ability to work independently and collaboratively in a team environment
•Positive attitude, attention to details, problem-solving skills
•Demonstrated integrity in a professional environment
•Must possess a Florida driver’s license with proof of current auto insurance
Key Result Areas:
•Draft and proof-read correspondence (internal and external)
•Schedule appointments and meetings, follow up on responses and attendance
•Schedule and book travel arrangements and itineraries
•Edit and format documents and presentations
•Maintain and organize files and records
•Process and track purchase requests, invoices and expense submissions
•Order office supplies and maintain inventory
•Conduct research and prepare reports upon request
•Provide support as needed, such as preparing meeting requirements, follow-up on tasks (venue,logistics, set-up, etc.)
•Provide additional assistance in various administrative tasks as required, including ad-hocprojects
•Responsible for the administrative support services of the Executive team
•Fulfill all responsibilities related to the success of the strategic plan of the organization, asrequested and assigned
•Maintain a high level of urgency, accuracy & confidentiality with customer consciousness andservice excellence.
•Participate as an active supporter of the Treasure Health Compliance program, including anemphasis to report, as well as complying with all Federal, State and Local laws as well as theorganization’s compliance program.