Nursing Coordinator

We are looking for an experienced Healthcare Scheduler to join our Team! Our inclusive culture is ideal for someone who likes working as part of a team. We pride ourselves on a friendly, supportive work environment, helping each other provide our residents with a life filled with dignity, respect, and compassion.

We promote the Franciscan Values that are integral to the Mission of the Sisters of St. Francis of Assisi, namely, building a caring community, showing compassion, peacemaking and reverencing all creation.

Position Summary: Under the direction of the Director of Nursing, The Nursing Scheduler is responsible for supporting the Nursing Department by creating and maintaining the staffing schedule, ensuring that the department is adequately staffed, responsible for a broad range of administrative duties, including but not limited to filing, creating documents, reviewing and approving billing from outside vendors, and any other duties as outlined by the Director of Nursing.

Requirements:

Education and/or Experience: A High School Diploma or equivalent is required. Prior similar experience is preferred, but three-six months of on-the-job training is acceptable. Experience working with older adults and caregiving experience is preferred. Must have taken the following CBRF Courses: First Aid and Choking, Standard Precautions and Fire Safety (can take these courses on-the-job).

Skills/Knowledge/Abilities:

• Must possess superior communication and organizational skills and be able to prioritize and work simultaneously on several projects.
• Must be detailed oriented and be able to work in a fast-paced environment.
• Ability to operate within a team atmosphere.
• Judgement skills.
• Requires to be available outside of business hours when needed to handle scheduling calls.
• The ability to work effectively in a Microsoft Windows environment (Word, Excel, Outlook etc.)
• Ability to add, subtract, multiply, and divide in all units of measure, using whole numbers, common fractions, and decimals.
• Ability to read and comprehend information.
• A professional demeanor and the ability to retain confidential information is essential to this position. The successful Healthcare Coordinator will be able to work on their own with minimal supervision as well as part of a team.

Essential Duties and Responsibilities:

1. Creates, maintains, and adjusts staff schedules to ensure appropriate coverage for all shifts.

2. Coordinates shift changes, fill open shifts with staff or agency employees, and manage call-ins or time-off requests.

3. Communicates staffing changes (FTE, Hours, Shift etc.) to Director of Nursing, Nurse Supervisors, and Human Resources.

4. Creates profiles for all staff in the WhenIWork app, including adding all staff schedules, maintaining the app and updating when there are changes to schedules and shift openings.

5. Sends out scheduling reminders and/or updates to all nursing staff.

6. Maintains the master staffing schedule, ensures accuracy of it, and updates schedule changes and open positions on it.

7. Assists the Director of Nursing with monitoring labor, approving, and editing the time and attendance records of nursing staff and monitors and tracks the attendance daily, documents attendance issues and notifies the Director of Nursing of attendance issues.

8. Works with the payroll administrator to ensure that nursing staff are paid correctly by entering hours and bonuses in finance spreadsheets for payroll.

Administrative Support:

• Maintains Census in PCC (move-ins, hospital stays, rehab, return home) and maintains the Census spreadsheets.

2. Reviews and authorizes billing from outside providers (i.e. MCOs, supplies and staffing agencies).

• Assists the Director of Nursing and Resident Care Coordinator with training and meetings.
• Assists with gathering information and documentation for audits and compliance.
• Assists in the development and training of employees.
• Orders and distributes nursing unit care supplies and office supplies.
• Submits billing of care supplies to Medline.
• Orders all medical and incontinence supplies for EH and CC.

9. Assists with maintaining accurate medical records and correspondence concerning the records for all residents including thinning charts as necessary. Procures medical records for residents when needed.

10. Assists the DON and with administrative tasks and projects.

Other Responsibilities:

1. Promotes and affirms the values and mission statement of St. Francis Convent.

2. Maintains privacy, confidentiality, and HIPAA compliance.

3. Assists the care staff with responding to lights (check in to see what the resident needs), give residents water when requested and other minor requests, and/or alerts caregiving staff of resident’s requests.

4. Assist with onboarding of new nursing staff.

5. Follows all safety policies and procedures.

DIRECT REPORTS: None

BENEFITS:

• Generous Paid Time Off (PTO) Plan
• 6 Paid Holidays
• Health & Dental insurance
• 403(b) Retirement plan
• Voluntary Life Insurance plan
• Voluntary Short-term Disability plan
• Voluntary Critical Illness Plan
• Paid bereavement leave
• Paid jury duty leave
• Employee Assistance Plan (EAP)
• Employee Referral Program

About Us:

Our story begins in 1849 when a small group of lay third-order Franciscans emigrated from a small rural village of Ettenbeuren, Bavaria, at the request of Archbishop J. Martin Henni, the first archbishop of Milwaukee, Wisconsin. It was his intention that they serve as missionaries to the growing number of German immigrants in the Milwaukee area. Responding to the invitation to become ‘missionaries in the New World,’ a small band of six women and five men left Ettenbeuren, Bavaria on March 13, 1849, to journey to North America.

As Sisters of St. Francis of Assisi, our mission finds its roots in our common search for a life of total dependence upon God, striving to live in obedience to Gospel Values. For Francis, this Gospel way of living was a power attracting him into intense union with God, a call drawing him into loving service to others out of compassion, and a mystery inviting him toward continual conversion.

As Sisters of St. Francis of Assisi, we have committed ourselves to deepening our response to God’s call to transformation according to the Gospel. In living our mission, we strive to embrace the uniqueness of each member and our life in community together as an effective sign of love.

Learn more about us here: Sisters of St. Francis of Assisi (lakeosfs.org)

St. Francis Convent is an equal opportunity employer. We maintain a drug-free workplace and perform post-offer employment substance abuse testing.

Job Type: Full-time

Pay: $20.00 - $22.50 per hour

Benefits:

• Dental insurance
• Employee assistance program
• Health insurance
• Health savings account
• Life insurance
• Paid time off
• Referral program
• Retirement plan

Work Location: In person

Salary : $20 - $23