Ministry and Administrative Assistant

Description

Employment Status:  Part-time

FLSA Status:  Non-exempt/Hourly

Reports to: Director of Liturgy

Work Schedule:    5-7 hours per week

Tuesday-Wednesday; schedule can be altered according to the needs of the parish

Summary:

The Ministry and Administrative Assistant provide essential administrative support to ensure the smooth functioning of the office. This role involves managing day-to-day operations, handling correspondence, organizing meetings, maintaining records, and assisting with general office tasks.

Position Responsibilities:            * Essential Functions

· Develop and publish quarterly AV volunteer schedule.

· Organize and schedule meetings, appointments, as requested for AV volunteers by Director of Liturgy.

· Maintain office supplies and inventory, ordering as necessary.

· Prepare and edit documents, reports, and presentations.

· Maintain filing systems, both physical and electronic.

· Train AV volunteers as required.

· Support various departments with administrative tasks, as required.

· Coordinate events, meetings, and conference calls.

Other Requirements

· *Excellent communication and interpersonal skills, with the ability to engage and work with diverse groups of people, including children, adults, volunteers, and parish staff.

· *Assist with service opportunities, Vacation Bible School, Halloween Carnival, All Soul’s Day prayer service, Christmas Children’s Mass, Good Friday way of the cross, Easter egg hunt, and other events. 

· *Strong organizational and time management skills. 

· *Ability to work in fast-paced environment.

· Supports and upholds the philosophy of Catholicism and the mission of the parish. Must take opportunities offered to further own Faith Formation. Have self-knowledge and ability to share the Catholic faith.

· *Adherence to the Code of Conduct and the Faith and Moral Policy is mandatory.

· *Adhering to safety training and protocols and taking precautionary measure to ensure the safety and well-being of self, others. 

· *Responsible for protecting the confidentiality of any information or material obtained in the service to the parish.

· Every employee is required to take a solution-oriented approach in their interactions and undertakings, as well as being a team member that promotes collaboration and commitment to the Mission and Vision of the organization.

· Performs other duties as assigned.

Requirements

Minimum Qualifications to include Knowledge and Skills: 

• Education
  • High school diploma or equivalent. 
  • Associate’s degree preferred
• Experience
  • At least one year experience of working in an administrative role providing direct support to others.
  • Working knowledge of computer, copy machine, printer/fax/scanner, business phone system, and other office equipment.
• Knowledge, Skills, and Abilities
  • Bilingual in English and Spanish 
  • Proven intermediate level of proficiency in MS Office Suite (Excel, Word, PowerPoint, Outlook).
  • Excellent attention to detail and organizational skills.
  • Strong written and verbal communication skills.
  • Ability to handle sensitive information with integrity and discretion. Confidentiality is essential.
  • Must have good critical thinking and problem-solving skills. 
  • Must be detail oriented, organized, self-motivated, work well independently and on a team.
• License and Credentials
  • Reliable transportation
  • Valid driver license
  • Valid vehicle insurance 

Travel Requirements:

Travel requirements none.

 This is not necessarily an exhaustive list of all responsibilities, skills, duties or working conditions associated with the job. While this is intended to be an accurate reflection of the current job, management reserves the right to revise as needed. The Archdiocese of San Antonio is an Equal Opportunity Employer.