Recruiting Representative - administrative support

Join Our Talent Acquisition Team & Start Your Career in Human Resources

Are you passionate about helping people and creating a welcoming first impression? This opportunity is a great way to begin a career in Human Resources and Talent Acquisition.

As a Recruiting Representative, you will play an important role in welcoming every new team member to the organization and guiding them through the onboarding process. You’ll work closely with candidates, recruiters, and hiring leaders while gaining valuable hands-on experience in recruiting, onboarding, HR systems, customer service, and healthcare operations.

The Recruiting Representative serves as the first point of contact for new hires within the Talent Acquisition office, with a primary focus on fingerprinting and background check processing. This role ensures all pre-employment requirements are completed accurately and efficiently while providing a professional and welcoming experience for candidates.

Work schedule:

Monday–Friday, 7:30 AM – 4:00 PM (in-office position)

Key Responsibilities:

• Serve as the front desk representative for the Talent Acquisition office, greeting and assisting new hires
• Perform fingerprinting for all incoming employees and accurately submit data into the Mississippi background check system
• Ensure all fingerprinting records and submissions are completed in compliance with state and company regulations
• Direct new hires to Security and other departments as part of the onboarding process
• Collect and review background documentation and pre-employment paperwork
• Assist candidates with questions regarding pre-boarding and onboarding requirements
• Audit new hire files in Oracle to ensure completeness and accuracy

1. Maintenance of HR Information
2. Audits new hire documentation and personnel files for data integrity purposes.
3. Tracks new hire documentation proactively, ensuring that new hire is able to start on planned orientation date. Provides routine status updates to recruiters and hiring managers.
4. Initiates background checks and escalates issues as necessary. Maintains process with background check vendor and ensures that superior service is provided.
5. Manages new hire and onboarding process ensuring all new hire paperwork is received, processed and routed appropriately, updates systems and folders in timely manner in compliance with state and federal laws.
6. Providing Quality HR Support
7. Supports the recruiting team by pre-screening applications and facilitating the scheduling of interviews.
8. Supports all employee administrative processes.
9. General Tasks
10. Proactively identifies candidates that are stuck in the process and follows up for feedback from recruiter or hiring manager accordingly.
11. Ensures that candidates receive timely communication on status updates.
12. Schedules new hire orientation and manages the schedule to ensure adequate space for each orientation cycle.
13. Ensures a flawless candidate and new hire experience.
14. Identify opportunities for improving the candidate experience throughout the recruiting and onboarding experience.
15. Other Duties as Assigned
16. Performs other duties as assigned

Job Requirements:

1 year of similar experience

HS Diploma or equivalent

This role is ideal for someone who is organized, detail-oriented, and enjoys working with people in a fast-paced environment. The right candidate will bring a positive attitude, strong communication skills, professionalism, and a passion for delivering an exceptional candidate experience from day one.