Office Manager

PARISH OVERVIEW:

• Saint Colette Catholic Church is a vibrant, family-centered parish serving over 2,100 families within the Roman Catholic Diocese of Cleveland. Since our humble beginnings, we have grown into a welcoming community dedicated to fostering spiritual growth, Eucharistic worship, and inspiring faith among individuals and families in our local area.

PRIMARY RESPONSIBILITIES:

• Pastoral and Administrative Support
• Serve as the primary administrative support to the Pastor.
• Help manage the Pastor's daily workflow and priorities and maintain his calendar.
• Coordinate schedules, appointments, meetings, and parish commitments.
• Screen phone calls, emails, and correspondence, responding appropriately or routing as needed.
• Maintain confidentiality and exercise sound pastoral judgment.
• Possesses excellent written and verbal communication skills.

COMMUNICATION & ORGANIZATION:

• Draft and format emails, letters, bulletins, announcements, and internal communications.
• Maintain organized digital and paper filing systems.
• Track deadlines, follow-ups, and ongoing parish initiatives.
• Promote and enhance the parish’s message across various platforms (email, bulletin, website, social media) to foster deeper connections with parishioners, enhance worship, communication and spiritual growth.
• Coordinate compilation and publication of weekly parish bulletin, communicating with advertisers, scheduling and creating content.

MEETINGS & EVENTS:

• Assists with planning, coordination and logistical support of meetings, special events and projects.
• Performs additional responsibilities as needed or directed.

DUTIES & RESPONSIBILITIES:

• Monthly reconciliation of the Mass Book to the Event Calendar.
• Order all office supplies and purchases for events upon request. Completes parish purchase orders from various local and international vendors. Prepares check request and/or disbursements as necessary on behalf of the parish.
• Manage parish calendars and schedule Mass intentions, meetings, and facility usage ensuring that pertinent information is provided to the proper staff members. Update parish and facility calendars with meeting requests.
• Responsible for funeral scheduling and communication procedures with the families of the deceased. Works with the CARE Ministry in arranging and coordinating funeral luncheons.
• Provide parishioners with annual contribution information consistent with IRS guidelines.
• Recruit, train and oversee a group of volunteers that will provide routine office assistance (bulletin stuffing, etc.).
• Input the Presider schedule in the Mass book.
• Support the maintenance of parish registration and all sacramental records, updating parish databases (PDS). Process new registrations and welcome new parishioners providing temporary Offertory envelopes.
• Coordinate information for Baptisms, Funerals and Marriages. Process Mass Intention requests from community and parishioners
• Provide monthly Mass stipends and Confessions to the accountant
• Open, handle, and distribute mail as appropriate
• Verify invoices, prepare check request forms, manage credit card receipts, and provide for accountant weekly

QUALIFICATIONS:

• Practicing Catholic with a respect for the mission and life of the Church.
• Proficiency with Microsoft Office Suite, including PowerPoint, Excel, Word, Outlook and Adobe products. Experienced in current business and office management practices.
• Working knowledge of office equipment such as printers, scanners, postage meter, and multi-line phone system.
• Ability to learn parish software
• Bachelor's degree or the equivalent and prior administrative experience in a Catholic institution is preferred.
• Successful completion of a background check.
• Completion of diocesan safe-environment training (VIRTUS).

PAY:

• This is a salaried position $45,000 - $50,000 with benefits, through the Catholic Diocese of Cleveland.

TO APPLY:

Please submit résumé with cover letter and references using the really platform, or directly to:

Fr. Timothy W. Gareau

Pastor

Saint Colette Catholic Church

330 W. 130th St.

Brunswick, OH 44212

tgareau@dioceseofcleveland.org

Keywords:

Theology, Catholic, Pastoral, Pastoral Ministry, Ministry, Parish, Church, Administrative, Office,. Communication, Events, Planning, Software, Operations

Pay: $45,000.00 - $50,000.00 per year

Benefits:

• Dental insurance
• Health insurance
• Health savings account
• Paid time off
• Retirement plan

Work Location: In person

Salary : $45,000 - $50,000