What are the responsibilities and job description for the Executive Secretary position at St. Coletta's of Illinois?
Our Mission
St. Coletta's mission is to serve children and adults with intellectual and developmental disabilities so they can achieve their greatest potential.
About The Role
St. Coletta’s is seeking an Executive Secretary to provide executive assistance to the Chief Executive Officer and the Board of Directors.
Job Responsibilities Include
St. Coletta's of Illinois provides full-time employees with vacation, personal days, sick days and 10 paid Holidays. In addition, we offer, medical, dental, and long-term disability and life insurance 2.5x your annual salary and much more!
About St. Coletta’s
Founded in 1949 by the Sisters of St. Francis of Assisi, St. Coletta’s of Illinois provides a lifelong continuum of care beginning in early childhood. Our residential, educational and vocational training programs provide services for adults and children with intellectual and developmental disabilities that enhance their independence and well-being. We serve participants without regard to race, religion or economic background. St. Coletta’s meets individuals’ needs and abilities while providing the least restrictive environment for growth.
St. Coletta's mission is to serve children and adults with intellectual and developmental disabilities so they can achieve their greatest potential.
About The Role
St. Coletta’s is seeking an Executive Secretary to provide executive assistance to the Chief Executive Officer and the Board of Directors.
Job Responsibilities Include
- Maintains sensitive and confidential information, including personnel, financial, and legal matters, with a high degree of discretion.
- Attends board and committee meetings.
- Assists the CEO by preparing the agenda for Board meetings, preparing and distributing Board packets, and assuming responsibility for the logistics of Board meetings.
- Maintains the CEO’s calendar, including scheduling appointments and meetings.
- Takes minutes at meetings when required.
- Receives and takes telephone messages for the CEO and ensures that these are received in a timely manner.
- Coordinates committee meetings and prepares agenda items. Represents the CEO on committees in his/her absence.
- Maintains a record of library system policies and corporate records for the organization.
- Prepares travel arrangements and itineraries, and may approve and process travel reimbursements.
- Assists in compiling reports, maintains records and other documents, and coordinates special events.
- Communicates agency objectives, tasks, and decisions to staff on behalf of the CEO.
- Assists in the resolution of complex, highly sensitive, and confidential administrative matters.
- At least 2 years secretarial experience in a non-profit organization or corporate setting.
- Associate's or Bachelor's degree, preferred.
- High school diploma, required.
- Must possess a valid IL/IN driver's license with an acceptable driving record, required.
St. Coletta's of Illinois provides full-time employees with vacation, personal days, sick days and 10 paid Holidays. In addition, we offer, medical, dental, and long-term disability and life insurance 2.5x your annual salary and much more!
About St. Coletta’s
Founded in 1949 by the Sisters of St. Francis of Assisi, St. Coletta’s of Illinois provides a lifelong continuum of care beginning in early childhood. Our residential, educational and vocational training programs provide services for adults and children with intellectual and developmental disabilities that enhance their independence and well-being. We serve participants without regard to race, religion or economic background. St. Coletta’s meets individuals’ needs and abilities while providing the least restrictive environment for growth.