Fleet Assistant

Mission Statement: Inspired by the Franciscan Values of caring and respect, together we guide individuals with developmental and other challenges to achieve their highest quality of life, personal growth and spiritual awareness.

Summary: Assist in maintaining our fleet of vehicles to ensure they are safe, reliable, and compliant with Department Of Transportation (DOT) regulations when appropriate, while upholding St. Coletta brand standards.

Required Competencies: in addition to meeting all driver competencies.

• Demonstrates Franciscan values of compassion, dignity, and respect at all times.
• Displays strong organizational, time management, and interpersonal skills.
• Has professional oral and written communication skills.
• Ability to manage professional and interpersonal relationships with all members of the organization and external stakeholders.
• Ability to complete documentation and data entry in a timely manner in accordance with deadlines.
• Ability to listen, understand, and communicate information and ideas presented both verbally or in writing.
• Ability to identify problems, determine solutions, and effectively work to resolve problems.
• Demonstrates active interest and ability to enhance and apply new skills.

Essential Duties and Responsibilities: include the following. Other duties may be assigned.

• Perform thorough monthly vehicle maintenance inspections and accurately document findings within the inspection spreadsheet and flag action items for proper record keeping.
• Conduct oil changes, perform vehicle inspections, and apply lubrication as necessary. Ensure that each vehicle is equipped with essential safety items, including a fire extinguisher, seat belt cutter, and first-aid kit. Review vehicle binders to verify that all required documents are up to date and clearly legible. Accurately and efficiently complete the paperwork related to these oil change activities.
• Working with the Fleet Supervisor, participate in pre-annual DOT inspections to correct discrepancies found.
• Complete repair work orders as assigned in a timely and accurate manner. Report back to the Fleet Supervisor with outcomes of repair.
• Proactively participate in all garage support functions.
• Assist the Fleet Supervisor by informing them of supply inventory on-hand to maintain vehicles: oil, fluids, parts, etc.
• Participate in roadside emergencies as needed.
• Properly dispose of all fluids following EPA disposal standards.
• Maintain the garage to ensure a clean and orderly presence-sweep, mop and take out garbage as needed.
• Provide credit card receipts to the Fleet Supervisor to account for credit card expenditures.
• Participate in committees and meetings, as appropriate.
• Adhere to all St. Coletta policies and procedures.

Supervisory Responsibilities: There are no supervisory responsibilities within this position.

Qualifications: To perform this job successfully, an individual must be able to perform each essential duty satisfactorily. The requirements listed below are representative of the knowledge, skill, and/or ability required. Reasonable accommodations may be made to enable individuals with disabilities to perform the essential functions.

Education and/or Experience:

High School or GED education, plus work experience in a related field, or an equivalent combination of training or experience.

Language Skills:

Ability to read and comprehend simple instructions, short correspondence, and memos. Ability to write simple correspondence. Ability to effectively present information in one-on-one and small group situations to customers, clients, and other employees of the organization.

Mathematical Skills:

Ability to add, subtract, multiply, and divide in all units of measure, using whole numbers, common fractions, and decimals. Ability to compute rate, ratio, and percent and to draw and interpret bar graphs.

Computer Skills: basic computer skills including use of company developed software.

Reasoning Ability:

Ability to apply common sense understanding to carry out detailed but uninvolved written or oral instructions. Ability to deal with problems involving a few concrete variables in standardized situations.

Certificates, Licenses, Registrations: Valid driver's license with a past driving record that meets the standards set forth by the organization.

Other Skills and Abilities: Effective time management skills. Ability to establish and maintain effective professional working relationships. Any skills necessary to substitute as a driver as needed. Working knowledge of vehicle mechanical operation and diagnostics.

Other Qualifications: General knowledge of Jefferson County. Minimum one year driving experience in all weather types.

Physical Demands: The physical demands described here are representative of those that must be met by an employee to successfully perform the essential functions of this job. Reasonable accommodations may be made to enable individuals with disabilities to perform the essential functions.

While performing the duties of this job, the employee is frequently required to sit; use hands to finger, handle, or feel; and talk or hear. The employee is occasionally required to stand; walk; and reach with hands and arms. The employee must occasionally lift and/or move up to 50 pounds. Specific vision abilities required by this job include close vision, distance vision, color vision, peripheral vision, depth perception, and ability to adjust focus.

Work Environment: The work environment characteristics described here are representative of those an employee encounters while performing the essential functions of this job. Reasonable accommodations may be made to enable individuals with disabilities to perform the essential functions.

While performing the duties of this job, the employee is frequently exposed to outside weather conditions. The employee is occasionally exposed to moving mechanical parts; fumes or airborne particles; and vibration. The noise level in the work environment is usually moderate.