Administrative Services Representative

Position Title: Administrative Services Representative Base Starting Salary: $27,300

Pay Grade: S-3 FSLA: Non-Exempt

Division: Administration Union Status: Non-Union

POSTION SUMMARY

With direct supervision, provides administrative support for the administration division, which includes, Admin, Accounting and Information Technology (IT). Areas of responsibility include, but are not limited to, various human resource responsibilities, various accounting duties, verifying agency deliveries and various computer tasks. Manager will assign specific tasks.

SUPERVISION EXERCISED

The position provides no direct supervision of Health Department Staff.

SUPERVISION RECEIVED

This position is under the direct supervision of the Organizational Communication Manager.

ESSENTIAL FUNCTIONS:

for the Health Department.

This description is intended to indicate the kinds of tasks and levels of difficulty that will be required of positions that will be given this title and shall not be construed as declaring what the specific duties and responsibilities of any particular position shall be. It is not intended to limit or in any way modify the right of any Supervisor to assign, direct and control the work of employees under his/her supervision. The use of a particular expression or illustration describing the duties shall not be held to exclude other duties not mentioned that are of similar kind or level of difficulty.

JOB REQUIREMENTS AND QUALIFICATIONS

Bachelor’s Degree in business or Health Services related field, computer-savvy and proficient in Microsoft Office 365 programs and one (1) year related experience

-OR- Associates Degree in business or Health Services related field, computer-savvy and proficient in Microsoft Office 365 programs and two (2) years related experience

-OR- Graduation from high school and the equivalent of one (1) year additional education and successful completion of business, secretarial or health services related field; computer-savvy and proficient in Microsoft Office 365 programs and three (3) years related experience

-OR- Graduation from high school; computer-savvy and proficient in Microsoft Office 365 programs and five (5) years related experience.

ESSENTIAL PHYSICAL/COGNITIVE ABILITIES

• The ability to sit, flex, stand, reach, and bend.

• The physical strength to lift, carry, and transport materials/equipment that are equivalent to thirty (30) pounds.
• Visual acuity, auditory ability, and clear written and verbal communication ability.
• Manual dexterity and the ability for data input into various computer programs.
• The ability to maintain professional behavior at all times.

SPECIAL REQUIREMENTS

• Must reside within St. Clair County, IL or be willing to relocate to St. Clair County within six (6) months from hire date.
• The ability to work necessary hours to meet the position requirements including evenings and/or weekends as assigned.
• May require provision of services at off-site locations.
• A valid Driver's License.
• A dependable automobile for use in position.
• Auto insurance in effect with minimum limits of liability of $300,000 Combined Single Limit for Bodily Injury and Property Damage OR minimum split limits of liability of $100,000 Bodily Injury each accident, $300,000 Bodily Injury each policy year and $100,000 Property Damage each accident, as per County Policy.
• Adherence to all local, state and federal regulations pertaining to OSHA guidelines.
• Health Department employees:
  • Must be current on immunizations per CDC guidelines
  • Are required to have a TB test upon hire and separation of employment.
• All employees must adhere to the St. Clair County Personnel Code.
• Position contingent upon continued grant funding.