What are the responsibilities and job description for the Contracts Administrator position at St. Charles Health System?
(Full-Time, Days)
Annual Salary Pay range: $57,700 - $86,500
ST. CHARLES HEALTH SYSTEM, INC.
Job Description
TITLE: Contracts Administrator Legal Department
REPORTS TO POSITION: Manager, Administrative Operations
DEPARTMENT: Legal
DATE LAST REVIEWED: April 18, 2024
OUR VISION: Creating America’s healthiest community, together
OUR MISSION: In the spirit of love and compassion, better health, better care, better value
OUR VALUES: Accountability, Caring, and Teamwork
DEPARTMENTAL SUMMARY: The Legal department is a service department that provides quality legal services to St. Charles.
POSITION OVERVIEW: The Contracts Administrator – Legal Department at St. Charles supports management of the entire contracting lifecycle. This position will be the main point of contact for caregivers seeking administrative assistance. The Contracts Administrator - Legal will efficiently, and kindly, communicate with all caregivers needing assistance from the legal department. This position will additionally support the members of the legal department with administrative functions as may be assigned by department attorneys and/or the Legal Executive Assistant.
This position does not manage any other caregivers.
Essential Functions And Duties
Maintains systems and procedures related to the processing and tracking of contracts, including contract management software, administration, and training.
Provides excellent support to all departments seeking contracts related assistance.
Supports the entirety of the contracting process from initial questions through sending for signatures and saving documents in the St. Charles online contract repository.
Provides daily management of contract management software including reporting.
Completes administrative tasks including meeting scheduling and calendar maintenance, collects and distributes Legal Department mail, processes Legal Department invoices, and assists with all other administrative tasks as may be assigned by department attorneys and/or the Legal Executive Assistant.
Provides back-up and overflow support to the Legal Executive Assistant.
Provides excellent support within the Legal Department through professional and positive communications, clerical functions, project management, and problem solving to support service line and system support executives, as requested.
Provides support to achieve and maintain compliance with all local, state, and national health care guidelines, rules, and regulations (Joint Commission, Medicare/CMS, Health Division, ISO, etc.). Facilitates and preserves joint commission required documentation within the St. Charles contract repository.
Works with little or no supervision, and to make sound decisions.
Works in a fast-paced work environment with frequent interruptions, always maintaining the highest level of confidentiality.
Drafts reports, letters, minutes, and other materials.
Role models, leads, and influences the organizational design and effectiveness of the “One St. Charles” operational model to promote interdisciplinary collaboration and shared accountability while continually improving the experience of patients, physicians, providers, and caregivers.
Supports the vision, mission, and values of the organization in all respects.
Supports principles of continuous improvement with energy and enthusiasm, functioning as a champion of change.
Provides and maintains a safe environment for caregivers, patients and guests.
Conducts all activities with the highest standards of professionalism and confidentiality. Complies with all applicable laws, regulations, policies and procedures, supporting the organization’s corporate integrity efforts by acting in an ethical and appropriate manner, reporting known or suspected violation of applicable rules, and cooperating fully with all organizational investigations and proceedings.
Delivers customer service and/or patient care in a manner that promotes goodwill, is timely, efficient and accurate.
May perform additional duties of similar complexity within their service line or assigned system support function within organization, as required.
EDUCATION
Required: High School diploma or GED.
Preferred: Bachelors degree in related field.
LICENSURE/CERTIFICATION/REGISTRATION
Required: Ability to travel to business functions/trainings/meetings and all St. Charles worksites.
Preferred: N/A
Experience
Required: Minimum of three years’ work experience in legal or business administration.
Preferred: N/A
Annual Salary Pay range: $57,700 - $86,500
ST. CHARLES HEALTH SYSTEM, INC.
Job Description
TITLE: Contracts Administrator Legal Department
REPORTS TO POSITION: Manager, Administrative Operations
DEPARTMENT: Legal
DATE LAST REVIEWED: April 18, 2024
OUR VISION: Creating America’s healthiest community, together
OUR MISSION: In the spirit of love and compassion, better health, better care, better value
OUR VALUES: Accountability, Caring, and Teamwork
DEPARTMENTAL SUMMARY: The Legal department is a service department that provides quality legal services to St. Charles.
POSITION OVERVIEW: The Contracts Administrator – Legal Department at St. Charles supports management of the entire contracting lifecycle. This position will be the main point of contact for caregivers seeking administrative assistance. The Contracts Administrator - Legal will efficiently, and kindly, communicate with all caregivers needing assistance from the legal department. This position will additionally support the members of the legal department with administrative functions as may be assigned by department attorneys and/or the Legal Executive Assistant.
This position does not manage any other caregivers.
Essential Functions And Duties
Maintains systems and procedures related to the processing and tracking of contracts, including contract management software, administration, and training.
Provides excellent support to all departments seeking contracts related assistance.
Supports the entirety of the contracting process from initial questions through sending for signatures and saving documents in the St. Charles online contract repository.
Provides daily management of contract management software including reporting.
Completes administrative tasks including meeting scheduling and calendar maintenance, collects and distributes Legal Department mail, processes Legal Department invoices, and assists with all other administrative tasks as may be assigned by department attorneys and/or the Legal Executive Assistant.
Provides back-up and overflow support to the Legal Executive Assistant.
Provides excellent support within the Legal Department through professional and positive communications, clerical functions, project management, and problem solving to support service line and system support executives, as requested.
Provides support to achieve and maintain compliance with all local, state, and national health care guidelines, rules, and regulations (Joint Commission, Medicare/CMS, Health Division, ISO, etc.). Facilitates and preserves joint commission required documentation within the St. Charles contract repository.
Works with little or no supervision, and to make sound decisions.
Works in a fast-paced work environment with frequent interruptions, always maintaining the highest level of confidentiality.
Drafts reports, letters, minutes, and other materials.
Role models, leads, and influences the organizational design and effectiveness of the “One St. Charles” operational model to promote interdisciplinary collaboration and shared accountability while continually improving the experience of patients, physicians, providers, and caregivers.
Supports the vision, mission, and values of the organization in all respects.
Supports principles of continuous improvement with energy and enthusiasm, functioning as a champion of change.
Provides and maintains a safe environment for caregivers, patients and guests.
Conducts all activities with the highest standards of professionalism and confidentiality. Complies with all applicable laws, regulations, policies and procedures, supporting the organization’s corporate integrity efforts by acting in an ethical and appropriate manner, reporting known or suspected violation of applicable rules, and cooperating fully with all organizational investigations and proceedings.
Delivers customer service and/or patient care in a manner that promotes goodwill, is timely, efficient and accurate.
May perform additional duties of similar complexity within their service line or assigned system support function within organization, as required.
EDUCATION
Required: High School diploma or GED.
Preferred: Bachelors degree in related field.
LICENSURE/CERTIFICATION/REGISTRATION
Required: Ability to travel to business functions/trainings/meetings and all St. Charles worksites.
Preferred: N/A
Experience
Required: Minimum of three years’ work experience in legal or business administration.
Preferred: N/A
Salary : $57,700 - $86,500