DEPUTY PUBLIC ADMINISTRATOR / PUBLIC ADMINISTRATOR

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JOB OVERVIEW: The purpose of this position is to assist the Public Administrator with a few activities, perform routine budgets, maintain finances and resources for the individuals served, and perform general office management. This position works under the direction of the Public Administrator.

Responsibilities

• Assists in conducting inspections and inventories of personal property of estates and wards to determine value and means to protect property in the charge of the public administrator.
• Takes possession of personal property, monies, checks, notes, stocks, bonds, and other securities in the charge of the public administrator.
• May meet with banking officials to determine wards or decedents' property and take possession.
• Receives, records, and reconciles funds associated with conservator accounts.
• Maintain accurate computer records for the preparation of annual settlements.
• Review invoices and medical bills for accuracy and insurance adjustments, and reconcile disputes.
• Performs basic mathematical calculations for the preparation of annual settlements.
• Receives and responds to phone calls from wards, family members, medical personnel, and case workers.
• Provides consent for individuals to hospitals for admission and minor treatment, medications, procedures, after consultation with the Public Administrator or case manager when they are not available. Sends information upon request.
• Maintains financial records for wards. Maintains bank accounts and prepares checks for all monthly expenses for wards having income and expenses. Balances statements monthly.
• Contacts Social Security Administration as needed for financial adjustments, completes representative’s payee reviews and disability reviews monthly.
• Prepares property tax credit forms to file with the Director of Revenue, sends and receives rent certification forms, SSI, grants, and social security reports.
• Prepares annual financial reports and documents as directed.
• Maintains the computer program to track, calculate, and report estate funds and activities.
• Develops reports, forms, and tracking systems on Excel or other computer software. Maintains various hard copy and computer records. Utilizes spreadsheet, word processing, and mainframe programs.
• Prepares routine forms and estate paperwork, legal notices, and correspondence.
• Performs a variety of routine office tasks; files documents, completes logs and other documentation, copies, collates, and distributes materials.
• Maintains and orders office supplies.
• Gathers and organizes information.
• Opens and routes mail.
• Tracks invoices for Room and Board and Personal Spending: Log of individuals served, contacts agencies when missing or when follow-up is needed.
• Prepares departmental payroll.
• Serves as a Notary of the Public.
• Assists with inquiries from the general public, wards, and attorneys.
• Assists the Public Administrator with special projects as directed.
• Applies for benefits and re-certifies for any state assistance program.
• Any other duties as assigned.
  
  

Requirements

• Education
• General/technical high school diploma or GED equivalent required.
• Bachelor's degree in Social Work, Sociology, Education, or related field preferred.
• Certifications
• Public Notary may be required.
• Job Experience
• 1-3 years of experience.
• Preferred areas of customer service, accounts payable/receivable.
• Knowledge, skills, and abilities
• Organized record keeping, bank reconciliation, and the ability to budget.
• Employment is contingent on successfully passing a full criminal background check.
  

TO APPLY: All applications must be submitted using the APPLY NOW link above. We do not accept faxed, e-mailed or print applications.

BENEFITS: This is a full-time 40-hour per week position which includes a full range of benefits, including Paid Time Off, Extended Medical Leave, Holidays, Employee Health, Dental, Life, Disability, Retirement, and Tuition Assistance programs.

Applications will be accepted on a continuing basis until the position is filled or a sufficient number of qualified candidates has applied.

St. Charles County is an Equal Opportunity Employer. In compliance with the Americans with Disabilities Act, the County will provide reasonable accommodations to qualified individuals with disabilities and encourages both prospective and current employees to discuss potential accommodations with the employer. St. Charles County is a drug and alcohol-free workplace. A pre-employment drug screen is required for all positions.