Personal Care Home Administrator

FUNCTION:  Responsible for the overall management, leadership and growth of the facility.  Plans, develops, directs, monitors and supports all operational, administrative, clinical, human resources, customer service and fiscal activities for the facility’s programs and services so as to ensure quality and consistency with company standards.  Actively promotes the mission, philosophies and beliefs of The Arbors at St. Barnabas in all daily interactions.

SUPERVISOR:  Director of Personal Care Operations and Executive Director of Clinical Services

QUALIFICATIONS:

Minimum Qualifications:

• Knowledge of regulatory standards and compliance requirement.
• Freedom from illegal use of drugs.
• Freedom from use of and effects of use of drugs and alcohol in the work place.
• Working knowledge of personal computer and software applications used in job functions (word processing, graphics, databases, spreadsheets, etc.)
• Excellent ability to supervise, instruct and motivate others.
• Strong organizational and analytical skills; oral and written communication skills.
• Demonstrated ability in independent functioning and strong leadership.

Education and/or Experience:

• High school diploma.
• Personal Care home administrator training certification.

Certificates, Licenses and Registration:

• Current certificate for Personal Care Home Administrator

Language Skills:

• Ability to read, analyze and interpret general business periodicals, professional journals, technical procedures or governmental regulations.
• Ability to write reports, business correspondence and policy & procedure manuals.
• Ability to effectively present information and respond to questions from groups of executives, managers, clients, customers and the public.

Reasoning Ability:

• Ability to define and solve problems, collect data, establish facts and draw valid conclusions.
• Ability to interpret an extensive variety of technical instructions in statistical or diagram form and deal with several abstract and concrete variables.

ESSENTIAL FUNCTIONS AND RESPONSIBILITIES:

Operations:

• Promote the philosophy, mission and objectives of The Arbors at St. Barnabas to customers outside the facility.
• Establish financial and programmatic goals for the facility and conduct an annual evaluation of goal achievement.
• Provide input into the annual operating budget.
• Monitor monthly performance of facility in relation to the budget and intervene as needed.
• Recruit, hire and provide orientation/training for a sufficient number of qualified staff to carry out facility programs and services.
• Interpret and assure implementation of governing board policies and procedures.
• Schedule regular meetings with direct report staff to provide supervision, assure communication and monitor facility operations.
• Conduct and document annual performance evaluations on each direct report staff.
• Maintain and guide the implementation of facility policies and procedures in compliance with corporate, state, federal and other regulatory guidelines.
• Prepare and submit reports on facility’s quality improvement process.
• Ensure that the quality and appropriateness of patient care meets or exceeds company and industry standards.
• Ensure that all services are in compliance with state and federal, legal, regulatory, accreditation and reimbursement guidelines.
• Support program development activities with the marketing staff for the purpose of introducing new and relevant services for the persons served in the community.
• Ensure a safe, clean and comfortable environment for patients, visitors and staff.
• Maintain a file for and monitor incident reports.
• Attend and/or conduct facility meetings as required to carry out responsibilities.
• Promote optimal communication among staff members, referral sources, physicians and patients.
• Attend corporate management meetings as required.
• Assure adequate preparation for and participate in regulatory compliance surveys.
• Maintain effective relationships and open communication with patients, families, staff, contractors and the outside community.
• Access continuing education opportunities appropriate to responsibilities.
• Participate in quality improvement activities, which reduce cost and increases efficiency through improved systems and processes.
• All other duties, as assigned.

Leadership:

• Demonstrate willingness to take risks
• Generate new ideas for change
• Evaluate and recognize priorities
• Select effective team members
• Challenge others to learn
• Keep current and integrate new information
• Communicate and model organization values
• Foster high performance
• Recognize need for and provide adequate resources

Interpersonal Skills:

• Demonstrate active listening techniques
• Gain support through effective relationships
• Treat others with dignity and respect
• Seek feedback
• Set clear standards for performance
• Evaluate job performance and provide effective feedback
• Establish systems to measure effectiveness, efficiency and service
• Create and maintain reporting mechanisms

Continuing Education:

• Attend in-service and education programs
• Attend continuing education required for maintenance of professional certification or licensure.

Physical Demands:

• The physical demands described here represent those that must be met by an employee to successfully perform the essential functions of this job.
• While performing the duties of this job, the employee is occasionally required to stand and walk.
• The employee is frequently required to sit, use hand to finger, handle, reach with hands and arms, talk and hear.
• Occasional physical effort with medium objects
• Occasionally required to lift objects of 10-15 pounds
• Specific vision abilities required by the job include close vision, distance vision and peripheral vision.

Work Environment:

• The work environment characteristics described here are representative of those an employee encounters while performing the essential functions of the job.
• The noise level in the work environment is usually moderate.

Print Name: ____________________________________________________________

Signature: ____________________________________________  Date: ____________

St. Barnabas Health System is an equal opportunity employer and all qualified applicants will receive consideration for employment without regard to race, color, national origin, religion, creed, sex, age, disability, genetic information, marital status, citizenship status, sexual orientation or affectional preference, or gender identity or expression, protected veteran status, or any other characteristic protected by law.*

*This policy applies to all terms and conditions of employment, including recruiting, hiring, placement, promotion, termination, layoff, recall, transfer, leaves of absence, compensation and training.*

Any employee who believes that he/she has been the victim of discrimination should immediately report the incident to the Corporate Compliance Officer or Director of Human Resources.

EOE