Administrative Assistant

Position Summary:

Schedules appointments, gives information to callers or routes call to appropriate person, and otherwise relieves officials of clerical work and minor administrative and business detail by performing the following duties.

Essential Responsibilities:

• Provides clerical support for Golf Course Maintenance Department.
• Reads and routes incoming mail and distributes outgoing mail. 
• Locates and attaches appropriate file to correspondence to be answered by employer.
• Composes and types routing correspondence and reports.
• Organizes and maintains file system, and files correspondence and other records.
• Maintains departmental and employee files.
• Answers all incoming calls.
• Operates copying machine.
• Prepares outgoing mail and correspondence using postage metering machine.
• Assists with inventory control.
• Prepares purchase orders.
• Prepares monthly reports and billing.
• Prepares payroll and scheduling worksheet.
• Process personnel authorization forms.

Knowledge and Skill Requirements 

To perform this job successfully, an individual must be able to perform each duty satisfactorily.  The requirements listed below are representative for the knowledge, skill, and/or ability required.  Reasonable accommodations may be made to enable individuals with disabilities to perform the essential functions.

• Typing ability to type minimum speed of 60 wpm
• Knowledge of Microsoft Word, Excel and other Microsoft Office programs necessary to perform the job.
• Ability to create and maintain accounting Excel workbooks

Education & Work Experience Requirements:

No formal education required.

Physical Requirements:

The physical demands described here are representative of those that must be met by an employee to successfully perform the essential functions of this job.  Reasonable accommodations may be made to enable individuals with disabilities to perform the essential functions.

While performing the duties of this job, the employee is regularly required to sit; use hands to finger, handle, or feel objects, tools, or controls; talk or hear.  The employee is occasionally required to stand and walk.

The employee must occasionally lift and/or move up to 10 pounds.  Specific vision abilities required by this job include close vision, distance vision, peripheral vision, depth perception, and the ability to adjust focus.

Compensation:

Salary is commensurate with experience.

This is a full-time position eligible for full benefit package such as: 

• Medical Insurance
• Dental Insurance
• Vision Insurance
• Company Paid Life Insurance
• Supplemental Life Insurance
• Company Paid Short Term Disability Insurance
• Company Paid Long Term Disability Insurance
• 401(k) Retirement Savings Plan with Company Match
• Paid Time Off

This position description in no way states or implies that these are the only duties to be performed by the employee(s) incumbent in this position. Employee(s) will be required to follow any other job-related instructions and perform any other job-related duties requested by anyone authorized to give instructions or assignments.

This position description has excluded the marginal functions of the position that are incidental to the performance of essential job duties. All duties and responsibilities are essential job functions and requirements and are subject to possible modification to accommodate individuals with disabilities reasonably. To perform this job successfully, the employee will possess the skills, aptitudes, and abilities to perform each duty proficiently. Some requirements may exclude individuals who pose a direct threat or significant risk to their health or others. The requirements listed in this document are the minimum levels of knowledge, skills, and abilities.

This document does not create an employment contract, implied or otherwise, other than an “at-will” relationship.

About St. Andrews Country Club Property Owners Association

St. Andrews of Boca Raton, a resident-only Platinum Club of America and a Distinguished Emerald Club of the World and ranked in the Top Ten of America’s Healthiest Club, is also internationally recognized for magnificent estate residences, recently completed $17.5 million renovations as part of a three-phase Improvement Plan. The POA Association features superior amenities and two 18-hole championship golf courses, including an Arnold Palmer Signature Design®.  The POA Association offers a comprehensive Golf Performance Center with an indoor hitting bay and private practice area.  Aaron Krickstein, formerly ranked #6 worldwide, oversees a full tennis program with 15 clay tennis courts, including a European red clay court. The POA Association also features a full-service spa, fitness center, and a 125,000-square-foot completely remodeled Clubhouse with four unique restaurants. A brand-new Recreation & Aquatic Center features three pools, poolside dining, Splash Club, state-of-the-art playground equipment, and an air-conditioned game room. St. Andrews has hosted numerous PGA golf exhibitions led by touring pros and is the home course to LPGA Touring Professional and resident Morgan Pressel.

For more information, please visit www.standrewscc.com or follow us on Facebook, Twitter, LinkedIn and Instagram.

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