What are the responsibilities and job description for the Legal Assistant position at SSP Law Co., L.P.A.?
Legal Assistant
SSP Law is looking for a full-time Legal Assistant to join our team in our Hyde Park office.
For more than 30 years, attorneys at SSP Law have anticipated the needs of our clients and taken bold, strategic action on their behalf. We have earned a reputation of being business-savvy, pragmatic attorneys of integrity-and aggressive advocates when our clients' interests are on the line. At SSP Law, we take pride in the legal services we provide and the products we produce for our clients. Our firm's culture is a blend of the conservative and entrepreneurial-our "can-do" attitude empowers every member of our firm. As the first point of contact for visitors and clients, the ideal candidate has a professional demeanor, positive attitude, and excellent written and verbal communication skills. This ideal candidate has great attention to detail and completes tasks promptly and with accuracy.
Responsibilities include, but are not limited to:
- Answer and direct incoming calls promptly and professionally
- Greet clients, visitors, and vendors with exceptional customer service and positive attitude
- Process and distribute daily mail, faxes, and UPS packages, and packets for legal courier service
- Order and maintain office and kitchen supplies for all locations
- Process and save Conflict Check emails
- Provide support to assigned attorneys, including document organization and review; preparation of form and initial discovery; medical record and financial record summaries; document preparation for depositions, hearings, and trial
- Prepare initial drafts of pleadings, discovery, and discovery objections
- File and record documents with the recorder's office, Secretary of State, and other government offices both electronically and via hard copy
- Organize and maintain electronic and paper correspondence and files
- Coordinate and maintain attorneys' calendars, tasks lists and schedules, including scheduling meetings, conference calls and conference rooms, entering important deadlines and reminders, and providing ample notice to the attorneys
- Research public records and laws via Lexis Nexis and Internet searches
- Prepare medical release forms and request medical records
Qualifications and Requirements:
- Strong grammatical knowledge (e.g. structure of formal correspondence)
- Addresses all projects and tasks with a sense of urgency
- Advanced experience with Microsoft Word, Excel, Outlook, and other software from the Microsoft suite of products
- Effective communication skills both written and verbal
- Advanced organization skills and attention to detail
This is a full-time position with health, dental and vision insurance benefits, PTO, 401K, and a great work environment.
If you are interested in joining our SSP team, please submit a cover letter and resume online via our Careers page at sspfirm.com.
SSP is an equal opportunity employer