Senior Accounts Payable Accountant

Senior Accounts Payable Accountant

Role overview

SSP Innovations is hiring a Senior Accounts Payable Accountant to own our full procure-to-pay cycle, from purchase order approval through vendor payment and year-end 1099 reporting. You will be the go-to person for vendors and employees on anything AP, and the control point that keeps spend accurate, approved, and on time.

Reports to: Assistant-Controller

• Location: Englewood, CO (hybrid, in office Tuesdays and Wednesdays)
• Employment type: Full-time, exempt

Key responsibilities

Vendor onboarding and master data

• Onboard new vendors: collect W-9s (or W-8s), banking details, insurance certificates, and contract terms.
• Verify vendor identity and bank-detail changes through call-back procedures to prevent payment fraud.
• Maintain a clean vendor master file, including deactivating inactive vendors and flagging duplicates.

Purchase order approval

• Own the PO approval process: route requests to the right approvers, enforce approval limits, and confirm budget coding.
• Match vendor invoices to approved POs, contracts, and statements of work, and confirm with budget owners that services were delivered before payment; resolve rate and billing discrepancies.
• Track open POs, remaining contract balances, and software subscription renewals, and close out POs with budget owners.

Vendor invoice processing and payment

• Review, code, and enter vendor invoices accurately and on time (including accurate treatment of prepaid expenses).
• Prepare and run the weekly payment cycle by ACH, wire, check, and card, capturing early-payment discounts where available.
• Respond to vendor inquiries and reconcile vendor statements.

Employee expense reports

• Review employee expense reports for policy compliance, receipts, and correct GL coding.
• Follow up with employees and managers on missing documentation or exceptions.
• Process reimbursements and reconcile corporate card activity.

Month-end close and controls

• Reconcile the AP subledger to the general ledger each month.
• Prepare accruals for services performed but not yet invoiced, and maintain prepaid schedules for annual software and subscription payments.
• Produce AP aging and cash requirements reports.
• Support audits by pulling documentation and maintaining internal controls.
• Document AP procedures and recommend process improvements and automation.

Other ad hoc functions

• Processing of wires
• Assisting with preparation of audit requests
• Assisting with financial analysis

Year-end 1099s and tax compliance

• Track 1099-reportable vendors throughout the year and confirm TINs.
• Prepare and file 1099-NEC and 1099-MISC forms with the IRS and applicable states, and furnish recipient copies by the January 31 deadline.
• Support sales and use tax review on vendor invoices as needed.

Qualifications

Required

• Bachelor's degree in accounting or finance, or equivalent experience.
• 5 years of full-cycle accounts payable experience, including owning AP processes end to end with minimal supervision.
• Hands-on experience with PO matching, vendor setup, and payment runs.
• Working knowledge of 1099 reporting requirements.
• Experience with NetSuite or a comparable ERP system.
• Intermediate Excel skills, including VLOOKUP/XLOOKUP and pivot tables.

Preferred

• Experience with SuiteProjects Pro or another AP automation and expense tools.
• Familiarity with GAAP accruals and month-end close.
• Experience in a professional services or technology company.

Skills and competencies

• Accuracy: catches coding errors, duplicate invoices and policy exceptions before they post.
• Control mindset: follows segregation of duties and approval rules, and spots fraud red flags such as unverified bank changes.
• Communication: explains policy clearly and courteously to vendors, employees, and managers.
• Organization: manages recurring deadlines (weekly payment runs, month-end, January 1099s) without reminders.
• Discretion: handles banking, tax ID, and employee reimbursement data confidentially.