What are the responsibilities and job description for the Event Coordinator position at SSON?
Role : Event & Sponsorship Coordinator
Location: Hybrid (Tampa office 1 day a week & remote)
Salary: $45,000 annually benefits
Employment Type: Full-Time, Permanent
About Us
The Shared Services and Outsourcing Network (SSON) is the largest and most established community of shared services, global business services and outsourcing professionals in the world. Established in 1999, SSON recognized the revolution in business support services as it was happening, and realized that a forum was needed through which practitioners could connect with each other on a regional and global basis.
SSON operates under four dynamic brands: SSON Digital, SSON Research & Analytics, SSON Events, and Global Business Services Training & Certification.
Our Mission: To empower the global business and shared services community with the expertise, connections, and tools needed to drive innovation and deliver high-value solutions.
The Opportunity
We are seeking a smart, ambitious, and detail-oriented Event Coordinator to join our Operations Team!
In this role, you will be responsible for managing relationships with event sponsors, overseeing sponsorship deliverables, coordinating event logistics, and ensuring flawless execution across events.
What You’ll Do
- Work collaboratively with cross-functional teams including Event Directors, Sales, Marketing, and Production.
- Create sponsorship deliverables and activation ideas that support revenue targets.
- Serve as the primary point of contact for sponsors, ensuring exceptional service from pre-event planning to on-site execution.
- Organize and manage one-on-one business meetings between vendors and end-users.
- Coordinate suppliers and third-party vendors (e.g., printers, AV providers, contractors, caterers, and freight companies).
- Manage on-site logistics including hotel reservations, expo hall setup, conference room organization, staff supervision, and post-event breakdown.
- Support Senior Event Coordinators with administrative tasks such as database management, document design, and reporting.
What We’re Looking For
- Passion for event management and customer success.
- Strong communication skills and confidence in engaging with senior decision-makers.
- High level of self-motivation, a positive attitude, and professionalism.
- Detail-oriented with exceptional organizational skills, able to manage multiple assignments under tight deadlines.
- Proficient in Microsoft Office (PowerPoint, Excel, Word).
- Bachelor’s Degree required.
- Previous experience in events, sponsorship management, or operations is a plus (but not required).
- The ideal candidate is highly self-motivated, resourceful, and able to operate independently, taking ownership of tasks without requiring constant direction.
Perks and Benefits
- Medical, Dental, and Vision Insurance.
- 401(k) Retirement Plan.
- Structured training, mentorship, and clear career progression opportunities.
- Hybrid work environment (remote and Tampa office).
- Opportunity to travel (domestic and international) up to 25%.
- Be part of a dynamic, global team that is shaping the future of business services!
A Few Important Things
- Standard working hours: Monday–Friday, 9 AM to 5 PM EST. Flexibility required to support global events and collaborations across time zones.
- Home office requirement: Reliable internet connection and a dedicated, distraction-free workspace.
Salary : $45,000 - $50,000
