What are the responsibilities and job description for the Project Management Assistant position at SSOE, Inc.?
Overview
SSOE is seeking an Project Management Assistant for our Automotive and Manufacturing Facilities Group. In this position, you will play a pivotal role in shaping the future of advanced industrial facilities for the world’s leading companies.
Why Join SSOE?
At SSOE, you'll work with amazing colleagues and be part of something big! We've consistently been named a “Great Place to Work” and are experiencing the most successful years in our history. We also offer a hybrid work schedule option for this role.
Responsibilities
Primary Responsibilities
- Assists Project Managers with day-to-day administrative tasks.
- Establishes and maintains project filing systems, including design and central project correspondence files.
- Performs light typing assignments including transmittals, envelopes, labels, contracts, and forms in coordination with Information Processing. It may provide backup support to information and specification processing.
- Coordinates printing, updating, and distribution of scope of work manuals and detail books for appropriate branch offices, as well as inter-branch communications for multi-branch projects.
- Coordinates bulletin and addendum assembly and the coordination of printing and processing. Coordinates all printing, assembly, and distribution of construction documents being issued for bids. Coordinates title blocks for consistency.
- Handles telephone communication with external customers relative to construction document distribution. May respond to, or initiate inquiries, from internal and external customers.
- Assists with the preparation of permits and applications, including sealing and/or stamping drawings, for approvals and submittals.
- Sets up and assists with maintenance of project scheduling, spreadsheets, construction cost estimates, databases, and reports.
- Attends Administration meetings. May attend project meetings including start-up meetings.
- Administers the document transfer procedure. Works with Project Managers to screen and prepare job files for archiving and communicates such procedures.
- May arrange for lunch and refreshments or prepare conference rooms for meetings.
- May receive, process, and distribute interoffice correspondence and incoming mail relative to project management. Assists Project Managers with coordinating and delivering outgoing mail (e.g., faxes).
- May initiate team coordination memos to communicate project issues or coordination problems.
- May assist with training new Project Management Assistants and/or new project team members to familiarize them with SSOE and customer-specific procedures.
- May travel to SSOE branch offices and/or customer facilities for coordination purposes or to provide training.
- Occasional travel may be required.
What We Offer:
- Competitive Pay: $50,000 - $60,000/ year depending on location, education, experience, and certifications.
- Bonus and Incentives: Eligibility for our annual bonus/incentive program based on company and individual performance and goals.
- Comprehensive Benefits: Health, dental, and vision insurance, life insurance, 401K retirement savings plan (with company matching), professional development and training, generous PTO & paid holidays.
Qualifications
- Associate or Bachelor degree-tracked in business related field or high school diploma with minimum two (2) years of experience with data entry and various computer systems and software packages/programs.
- Must type 55-60 wpm.
- Must have good verbal and written communication skills.
- Must possess strong organizational skills and be able to work in a deadline oriented environment.
- Valid driver's license required. May be waived for international assignments.
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Salary : $50,000 - $60,000