Inspection Department Administrative Assistant

Davis-Ulmer (DU) Family of Companies is a network of fire protection, life safety, and security service companies, protecting people and property across 30 locations and 11 states. SRI Sprinkler, established in 1975, is a leading manufacturer of advanced fire protection systems and equipment. As a proud member of the DU Family of Companies, powered by APi Group, we combine the strength of a leading life safety network with the responsiveness and relationships of a local partner. Living our motto, \"we protect what you value most,\" SRI Sprinkler offers a challenging and rewarding work environment for those passionate about keeping communities safe.

Due to continued growth, we are looking to add an Inspection Department Administrative Assistant to our Mechanicville, NY team. In this role, you will provide essential administrative and billing support that keeps daily operations running smoothly and accurately. Success in this role requires strong organizational skills, attention to detail, and the ability to manage multiple priorities in a fast-paced environment.

Key Responsibilities:

• Prepare, review, and process customer invoices accurately and in a timely manner.
• Maintain and update billing records, customer accounts, and related documentation.
• Reconcile billing discrepancies and coordinate with internal teams to resolve issues.
• Support accounts receivable functions, including posting payments and following up on outstanding balances.
• Provide general administrative support, including data entry, filing, and correspondence.
• Communicate professionally with customers and team members to address billing and account inquiries.

Qualifications:

• High school diploma or equivalent required; associate's degree in business or accounting preferred.
• Prior experience in billing, accounts receivable, or administrative support.
• Proficiency with Microsoft Office, particularly Excel, and experience with accounting or ERP software.
• Strong attention to detail and accuracy in data entry and record keeping.
• Excellent organizational, communication, and time-management skills.

Physical Demands & Work Environment:

• Primarily an office-based role requiring extended periods of sitting and computer use.
• Occasional lifting of files or office materials up to 20 pounds.

The wage for this role starts at $23 to $25 per hour, based on experience and qualifications.

As part of the DU Family of Companies, we believe that empowering and investing in our employees as leaders develops an organization that is well-positioned for continued growth and success. When you join our team, you become part of a culture built on collaboration, integrity, and a shared commitment to protecting what people value most.

Why Choose DU Family of Companies?

• Competitive Compensation – We offer pay that reflects your skills, experience, and contributions.
• Comprehensive Benefits Package – Health, dental, vision, retirement, and more to support you and your family.
• Strength of the Family – Backed by APi Group, a global leader in life safety, while maintaining the close relationships of a local partner.
• Long-Term Career Relationships – We invest in our people, with many team members building careers spanning 20 years.
• Values Match – Join a team that shares your commitment to safety, quality, and community.

Qualified applicants will receive consideration for employment without regard to race, color, religion, sex, national origin, disability, protected veteran status or other characteristics protected by law.

DAVIS-ULMER'S ENDURING PURPOSE: \"To protect what people value most.\"

All offers of employment are expressly contingent upon the satisfactory completion, in accordance with Company policy, of a pre-employment drug screening and background check.