Senior Client Services Associate

If you’re interested in building your career in financial services, our client has a fantastic opportunity to join one of their wealth management teams! As a Client Service Associate on one of their largest teams, you will learn the Registered Investment Advisor industry from the ground up and have multiple career paths to choose from.

This position is located in NE Portland with working hours from 8:00 am - 5:00 pm. They have a hybrid work environment with the ability to work from home on Fridays.

Specific responsibilities include:

• Prepare and process documentation related to client onboarding and maintenance:
• Open brokerage accounts, establish cashiering needs, set up online reporting access
• Update cost basis, track required minimum distributions, reconcile account information
• Send and receive documents to and from clients, their advisors, and investment custodians
• Log all activities in the firm’s CRM in a timely and accurate manner.
• Serve as a liaison between clients and custodians/investment managers, including managing client information and handling all cashiering and money movement requests
• Perform client and prospect data entry in the firm’s CRM. Ensure data accuracy and integrity and keep records current on existing and prospective clients.
• May prepare or oversee the preparation of various deliverables which directly support client service and acquisition such as portfolio review packets, greeting letters, presentation books, service agreements and compliance materials.
• Coordinate with clients, custodians, and investment managers to provide annual audit confirmations, audited financials, and any additional information as requested by auditors.
• May perform calendaring functions with both internal teams and external clients, prospects and COIs.

Experience and Skills

• 3 years of client service experience in the wealth management industry and an interest in building a career in wealth management
• Customer service experience and the desire to provide superior client service in a team-oriented environment
• FINRA Series 65 license is strongly preferred - or the willingness to obtain it within 6-12 months at the cost of Coldstream (career development benefit we offer)
• Proficiency with Microsoft Outlook, Word, Excel, and PowerPoint
• Experience with Charles Schwab is preferred; experience with Salesforce CRM and/or Tamarac portfolio accounting (or similar systems) is a plus
• Experience with alternative investments is highly preferred
• Excellent communication skills, including writing business correspondence with proper grammar and punctuation
• Strong organizational skills and the ability to follow established processes consistently
• Strong prioritization skills and the ability to manage multiple tasks independently
• A Bachelor’s degree is preferred

Job Benefits

In terms of pay expectations, we assess each candidate individually based on their experience and qualifications and offer competitive compensation that reflects the value they bring to the team. Base pay typically starts between $65k - $75k plus an annual bonus and a generous benefits package.

As a Best Workplaces awardee, we pride ourselves on our collaborative and supportive culture. We’ve created a full benefits package that focuses on the growth, health, and wellness of our team members:

• Pay: Competitive base salary plus annual bonus
• Benefits: Fully paid premiums for medical/dental/vision, short-term and long-term disability, and life insurance
• 401(k): 100% company match up to 4% of your annual pay
• Stock: Opportunity to purchase equity and become an owner of the firm
• Paid Time Off: Starting at 16 days per year, then increasing with tenure - plus 10 holidays and an extra paid day off each year to do volunteer work
• Career development: 100% training/certification/licensing/dues reimbursement and mentoring program
• Parking: heavily subsidized parking or transit pass
• Wellness reimbursement
• Paid sabbaticals and anniversary bonuses