Production Manager- Spy Ninjas Entertainment/Youtube

Position Overview

The Production Manager serves as the operational leader of the production department.

Working closely with the Head of Production, this role is responsible for ensuring every production is planned, organized, staffed, and executed efficiently from pre-production through wrap.

This position owns production logistics, scheduling, resource planning, departmental coordination, and execution across multiple projects while continuously improving workflows and production systems.

The ideal candidate is proactive, highly organized, calm under pressure, and capable of anticipating production needs before they become problems.

About Qlay/ Spy Ninjas Entertainment

Qlay is a digital media company focused on creating high-performing entertainment content for YouTube and social media audiences worldwide. We combine storytelling, production, strategy, and audience insights to create content that reaches millions of viewers.

We're looking for a Production Manager who thrives in high-performance environments and enjoys building order from complexity. This role is ideal for someone who loves planning, organization, problem-solving, and leading production operations behind the scenes.

Key Responsibilities

Production Planning

• Lead pre-production planning for all assigned productions
• Build and maintain production schedules and timelines
• Review scripts to identify production requirements
• Develop execution plans for locations, props, wardrobe, crew, and equipment
• Coordinate production calendars across multiple projects

Operations & Logistics

• Manage production logistics from concept through completion
• Coordinate locations, permits, vendors, rentals, and transportation
• Oversee prop, wardrobe, and production asset readiness
• Ensure equipment is prepared, maintained, and available
• Track production budgets and purchasing
• Resolve logistical challenges before they impact production

Team Leadership

• Lead production meetings and planning sessions
• Coordinate communication across creative, production, and post-production teams
• Assign responsibilities and follow up on deliverables
• Support Production Assistants and Production Coordinators
• Foster accountability, organization, and operational excellence

Production Execution

• Ensure productions remain on schedule
• Identify risks and implement contingency plans
• Troubleshoot production issues in real time
• Maintain production documentation and reporting
• Ensure productions meet quality, safety, and organizational standards

Process Improvement

• Develop and improve production workflows
• Build scalable SOPs and production systems
• Identify inefficiencies and recommend solutions
• Continuously improve communication and collaboration across departments

Qualifications Required

• 3 years of experience managing productions, projects, or operations
• Exceptional organizational and project management skills
• Strong communication and leadership abilities
• Experience coordinating multiple priorities simultaneously
• Ability to remain calm under pressure
• Excellent problem-solving skills
• Strong attention to detail
• Valid driver's license

Preferred

• Experience in YouTube, digital media, television, or film production
• Familiarity with project management platforms (Notion, Asana, Airtable, etc.)
• Experience managing production logistics and budgets
• Experience leading teams in fast-paced creative environments
• Understanding of creator-driven content production

Pay: From $90,000.00 per year

Benefits:

• 401(k)
• 401(k) matching
• Dental insurance
• Employee discount
• Health insurance
• Health savings account
• Life insurance
• Paid time off
• Professional development assistance
• Relocation assistance
• Vision insurance

Experience:

• Pre-Production and Planning : 1 year (Required)
• Youtube content planning: 1 year (Required)
• Shoot, Event or Creative projects coordination for Youtube: 1 year (Required)

Language:

• English (Required)

Work Location: In person

Salary : $90,000