HR Payroll & Employee Support Specialist

   HR Payroll & Employee Support Specialist

    On-Site Position

Position Summary: 

The HR Payroll / Employee Support Specialist, is responsible for professionally supporting all employees, by ensuring their compensation is correctly calculated and maintained, in order to produce accurate bi-weekly payroll. In addition, to provide employee support and educations of their compensation, benefits and coordinate various types of employee leave.  The duties outlined in this Job Description are expected to be completed in a professional, safe and quality minded manner, and per all Company Policies, Procedures and additional expectations as outlined HR Manager.

Major Job Responsibilities:

                Payroll, Compensation and Benefits

• Accurate processing of employees’ payroll through ADP on a bi-weekly basis as well as uploading, editing and amending payroll and benefits for all new and existing employees.

• Provide support to employees regarding payroll and compensation

• 401k Plan and other deferred compensation plans - file maintenance, loans, compliance,  and administration 
• Maintain compliance with applicable agencies – EEOC, UI, DOL, DES, IRS, Taxes, W2, 1095 Cs, etc.
• Filing of HR compliance reports including EEO-1, VETS, Plan 5500s, UI requests, 941 quarterly taxes, etc.
• Review and audit HR related invoices from employee benefit programs and liaison with Finance Department
• Liaison with Finance Department as related to payroll processing
• Manage and provide employee assistance with special leave requirements including, FMLA, ADA, STD/LTD and other instances of medical leave (Provider documentation etc)
• Ensure the leave allocations are correctly represented in employee payroll. (Worker’s Compensation, FMLA, Medical Absences, Vacation, Sick leave)
• Assist with Administration of Company Benefits, verify deductions and changes in coverages’ as they related to payroll, annual Open Enrollment activities
• Assist in the calculation of annual raises and bonuses including compensation analysis 
• Routine auditing of the Payroll System and Processes to ensure accuracy and compliance
• Monitoring COBRA benefits.
• Maintain employee files and records in electronic and paper form.

• Provide support to the HR Department with various programs, tasks and assignments, such as reception coverage, travel arrangements, pre-employment screenings and assigned projects
• Administering employee records, ensuring compliance with labor laws and regulations and development, quality and safety initiatives. 
• Required to work with confidential information concerning the company, executive management, and employees.

• Perform job duties in compliance with site safety rules, with the intent of supporting an injury-free work environment. Assist the plant manager with the implementation of the site safety systems. Notify the plant manager of any safety systems malfunctions or violations.   
• Demonstrate leadership and commitment to the site quality management system through personal accountability, systems integration, and risk-based thinking. 
• HR Projects as assigned by HR Manager

Additional Job-Related Responsibilities:

Positive / Supportive Representation of the HR Department

• Backup to HR Admin Assistant, as needed to cover front desk due to staffing schedules
• Overtime as required and approved by HR Manager
• Confidentiality 
• Professional Behavior 
• Provide Backup to other HR Team Members 
• Additional HR Related Projects as assigned by HR Manager
• Environmental Consideration / Adherence as directed by QA 
• Maintain Safe Work Practices / Incident Reporting
• Consistent and Dependable Work Attendance

Job Specific Requirements:

Physicality:

• Routine/Normal physical activity for this type of office-based position
• Routinely lift, push, pull items up to 25 lbs

Expected Work Schedule / Shift:

• Monday – Friday – 7:30a – 4:30p
• Required attendance on bi-weekly payroll weeks
• Occasional Flexibility in work schedule with prior advance notice and approval of HR Manager
• Required Overtime based on business / staffing requirements

Education / Skills:

• High School Diploma 
• Associate or BS or BA Degree in Accounting, Business Administration, etc
• Certification in Career Field preferred (Comp/Benefits, Payroll, HR)
• Experience with multi-level payroll and benefits
• 401k and other deferred compensation Plan oversight
• ADP Workforce Now experience preferred
• Excellent Communication Skills
• Computer Skills (MS Office, ADP other related applications)
• Ability to work with others and in team environment, or as an individual
• Time management

General:

• Follow all Company Policies / Procedures 
• Adhere to HR Department Expectations / Guidelines as set by HR Manager
• Professionalism and Respect towards all members of Spuntech Team
• Provide Support to all employees
• Diligence in Quality and Safety in all areas of your work performance and practices

Company / Position Specific Competency:

• Responsible to complete all Company Required Training based on Timelines 
• Efficiency in ADP, MS Office and all related software to perform position

Hierarchal Reporting:

• Reports to Human Resources Manager
• Peer responsibility to all staff