Executive Assistant/Project Coordinator

Job Summary
We are seeking a proactive and detail-oriented Executive Assistant to provide administrative support to our executive team. The ideal candidate will be fluent in both English and Spanish and possesses a strong understanding of operational efficiency and customer service in the real estate and construction sectors. The Executive Coordinator plays a pivotal role in supporting the CEO (A Tri-licensed: Realtor, General Contractor, and Mortgage Broker) by managing his schedule, facilitating communication, and ensuring the smooth operation of daily tasks. This position requires a highly organized individual with exceptional administrative skills and a strong commitment to providing outstanding support. The ideal candidate will possess excellent phone etiquette, be proficient in calendar management, and demonstrate a high level of computer literacy. Candidate should be familiar with most if not all of the following: Hubspot CRM, FollowUpBoss CRM, Dotloop, Skyslope, Instagram, TikTok, and WhatsApp.

This is a part-time position for the first 90 days (3 months) with flexible hours around evenings, but mandatory on weekends if you currently have or are seeking a FT role w/ another company. Candidate also will have the ability to transition into a full-time role based on performance and obtaining a Real Estate Sales license in order to show homes ( this does NOT require you to be in sales if you don't want to. This license is only for compliance purposes when showing homes on behalf of agents on the team that aren't available to tour homes with THEIR clients.)

Duties

• Manage executive calendars, including scheduling meetings, appointments, and travel arrangements.
• Serve as the primary point of contact for internal and external communications, demonstrating exceptional phone etiquette.
• Prepare and transcribe meeting minutes, ensuring accurate documentation of discussions and action items.
• Organize and maintain files, both physical and digital, ensuring easy access to important documents.
• Provide clerical support by handling correspondence, drafting reports, and proofreading materials for accuracy.
• Assist with customer service inquiries by addressing concerns promptly and professionally.
• Collaborate with other administrative staff to streamline processes and improve overall efficiency within the office.

Requirements

• Bilingually fluent in English and Spanish
• Proven experience in an administrative real estate role or as a personal assistant in the real estate or construction industry preferred.
• Strong computer literacy with proficiency in Google Suite (Gmail, Google Sheets, Google Docs, G-Drive, etc ) and other relevant software.
• Excellent organizational skills with the ability to manage multiple tasks simultaneously.
• Strong attention to detail for proofreading documents and maintaining accurate records.
• Exceptional communication skills, both verbal and written.
• Ability to work independently as well as part of a team in a fast-paced environment.

This position is ideal for individuals who thrive in dynamic environments and are eager to contribute to the success of a growing start-up through effective coordination and support.

Job Type: Part-time

Pay: From $20.00 per hour

Expected hours: 24 per week

Schedule:

• Evening shift
• Weekends only

Language:

• Spanish (Required)

License/Certification:

• RE Sales License or willing to obtain one within 90-days (Required)

Ability to Commute:

• Bowie, MD 20715 (Required)

Ability to Relocate:

• Bowie, MD 20715: Relocate before starting work (Preferred)

Work Location: Hybrid remote in Bowie, MD 20715

Salary : $20