Procurement Specialist

Madison, Wisconsin’s Sprinkman Design Collective is seeking a detail-oriented, part-time Procurement Specialist to join our design team. 

At Sprinkman Design Collective, we are as committed to enjoying life as we are to providing top-quality professional design services for our clients. Projects include everything from furniture sourcing, to full renovations, and everything in between. We offer a dynamic work environment in a light-filled modern office where our team works alongside the Sprinkman Real Estate group. While we work hard - excitement, adventure, and laughter is a part of every day. This is a fantastic position if you want to be on the forefront of the design industry where your opinions, ideas, and what you bring to the table each day directly influences the company’s future.

Job Responsibilities

Procurement Responsibilities

• Obtain detailed quotes on furniture, fixtures, and finishes from websites and reps, and set appropriate markups that keep in mind any shared retail pricing and maximize profits.
• Create all proposals and invoices for clients and assist with fielding any questions on pricing.
• Place orders once payment has been received from the client, and verify order confirmations for accuracy.
• Remit payments and resolve purchase orders to match invoicing from vendors, adjusting pricing discrepancies to match charges.
• Maintain tracking information for items and notify clients and designers at an appropriate cadence of any updates.
• Receive and inspect all client items arriving at the office and notify the designer of receipt of items. 
• Communicate on any damaged goods to reps to receive the best possible outcome (e.g. replacement, discount, new item) and notify appropriate parties of solution.
• Manage upcoming deliveries to our receiver, coordinate installations to client sites, and manage delivery quotes and payment.
• Assist designers at installations if required. 
• Create invoices at appropriate times in the product lifecycle to recognize income and resolve outstanding invoices with the client.
• Manage office furniture inventory, decor inventory, and inventory held at receiver.

Vendor Coordination

• Open new vendor accounts and obtain required information for the internal tracking spreadsheet. Save relevant vendor information to correct folders.
• Check in with all vendors at least twice per year to ensure our information is up-to-date and that we are receiving the best discount possible.
• Assess for preferred vendors across categories based on earning potential, products, reps, shipping options, and more to make recommendations to the designers.
• Obtain and plan against order minimums by informing the designers on a quarterly basis of where to focus their sourcing efforts.
• Negotiate discount tiers for our largest and most important vendors on a yearly basis.
• Remove discontinued samples from the library and work with reps for updated sample lists.
• Upkeep of physical books from vendors, ensuring up-do-date resources for designers.

Qualifications

• Bachelor's Degree in relevant field
• 2-5 years of experience in procurement or purchasing including logistics and budgeting with experience or knowledge in interior design or luxury furnishings strongly preferred
• 1-3 years of experience in vendor and contract management

Skills

• Managing the end-to-end procurement process for multiple projects at various phases is critical 
• Proficient- to expert-level software knowledge including Google Suite, Excel, and Studio Designer
• Strong attention to detail in managing budgets, processing payments, coordinating delivery and installation logistics, and performing cost analyses
• Contract negotiation, project management, and vendor relations skills
• Product knowledge and industry trends is essential for aligning purchases with design specifications

Qualities

• Self-driven to succeed and trusted to work independently to complete daily responsibilities and achieve long term goals
• Extremely detail-oriented
• Strong organizational, time-management, and multitasking skills to manage multiple projects and deadlines simultaneously
• Excellent written and verbal communication
• The capacity to proactively identify and resolve issues, manage risk, and adapt to changes
• Friendly, approachable, empathetic, gregarious, and team-oriented