Staff Assistant, Part Time

STAFF ASSISTANT, PART TIME Job Description: The Student Affairs

Assistant (part-time) reports to the Executive Assistant of Student

Affairs. This position provides clerical support and is responsible for

office tasks, customer service functions and record management. The

Student Affairs Assistant (part-time) must exercise a high-level of

confidentiality in all communication; be able to work with minimum

supervision; demonstrate 100% time-on-task; and adhere to college and

routine office procedures. Job responsibilities include, but are not

limited to: Provide clerical support general office duties; word

processing; filing; preparing mailings and correspondence; email and

telephone communication; creating purchase requisitions; preparing

personnel employment requisitions; processing invoices for payment;

overseeing room reservations; scheduling appointments; assisting with

the medical re-entry process, and sending out appointment

reminders/confirmation emails. Provide quality customer service. Greet

visitors, respond to inquiries, answer phones, and correspond via email

and phone. Provide clerical support for advising during high demand and

peak enrollment periods (i.e. add/drop, priority registration, etc.) and

for select enrollment management events. Support the processing of

student absence reports, four-year college transfer request forms and

medical re-entry cases. Prepare monthly acknowledgements, including

cards and flyers for division staff. Assist with the maintenance of

pro-cards including reviewing charges and statements; maintaining

receipts; and documenting/tracking purchases in related spreadsheets.

Perform special projects and related responsibilities as initiated and

requested. Contribute to a work environment that encourages and promotes

diversity and inclusion. Participate in college, division, department

meetings, events and training as recommended and approved by the

supervisor. Participate in professional development opportunities,

college committees, work groups and task forces, and other professional

organizations, as approved by supervisor. Performs other duties and

responsibilities related to those listed above which do not alter the

basic level of the position. Requirements: Associate Degree in Business

Administration or Office Administration preferred. 3-5 years of

experience in an office setting. Excellent written and verbal

Communication Skills. Experience Using And Comfort With Technology

including proficiency in Microsoft Office and Gmail. Possess the ability

to learn other software as needed. Demonstrated commitment to providing

excellent customer service. Must be team-oriented with a keen attention

to detail. Ability to work in a diverse environment and be perceptive

and understanding to student concerns. Additional Information: Salary:

\$18.00 per hour, 18.5 hours per week, Monday through Friday. Hours

negotiable between 8:00 A.M. and 4 P.M. Benefits: No Union: Non-Union

Grant Funded: No Closing Date: Open Until Filled All candidates must

have legal authorization to work in the United States. Springfield

Technical Community College is not sponsoring H1B Visa.