What are the responsibilities and job description for the Section 3 Compliance Manager position at Springfield Housing Authority?
SPRINGFIELD HOUSING AUTHORITY
200 North Eleventh Street
Springfield, IL 62703
The Springfield Housing Authority is currently accepting applications/resumes for the following position:
Section 3 Compliance Manager
Full -Time Position/Salary Range: $41,636.00 - $62,454.00 commensurate with education and experience
Position Summary: This is a highly responsible senior manager position involving a diversity of duties, including extensive program analysis, data and information collection, compliance monitoring, preparation of reports, compliance oversight responsibilities and other duties which may involve training. Position works with SHA’s internal divisions, contractors, vendors, residents, the public, HUD, DOL, municipal partners, and developers.
ESSENTIAL FUNCTIONS:
- Serve as Agency expert on Section 3.
- Conducts extensive analysis of contractor payroll data for HUD regulatory compliance, identifying non-compliance issues and notifying all stakeholders related to that contractor.
- Prepares statistical analyses and reports as requested or required to confirm SHA’s Section 3 compliance.
- Collects data and information in all areas of the contractor’s operations and manages and maintains those records with great integrity.
- Inputs and maintains computerized data bases and other computerized programs for use in assignments.
- Develops a daily working system to allow for maximum attention to detail and contractor interaction as necessary to receive, input and manage all compliance data.
- Oversees all SHA contract compliance and communicates with all company personnel to achieve maximum productivity and compliance at all times.
- Does compliance monitoring and/or internal/external auditing to review payroll data and operations to evaluate them and to ensure their integrity and accuracy in compliance with the HUD regulations.
- Prepares reports of contractors to advise the SHA staff and the contractors of client’s status of any non-compliance issues.
- Conducts investigations of issues of non-compliance as identified or as assigned.
- Manages multiple, diverse activities concurrently.
- Prepares documents such as Annual Reports, including writing, editing and formatting as required.
- Recruit diverse businesses.
- Must be able to maintain strict confidence of all company related data and payroll records of contractors. No hard (papers) copies of data will be maintained after it is imputed in the data base. All paper materials must be shredded immediately.
- Ensure that appropriate compensation is paid to contractor’s employees and also ensure labor costs are appropriated correctly.
- Ensure every SHA solicitation includes compliant Section 3 notification language.
- Regulate Section 3 compliance with contractors’ subcontractors, Section 3 business concerns, resident owned businesses and Section 3 residents.
- Ensure all potential and current contractors are aware of SHA’s Section 3 plan and its hiring practices.
- Create and maintain a Section 3 business concerns and resident owned businesses database to include prior, similar experience and Section3 compliance history.
- Provide a list of qualified Section 3 residents to contractors, subcontractors, Section 3 business concerns and resident-owned businesses.
- Coordinate and monitor a Section 3 reporting system.
- Conduct Section 3 trainings with contractors, subcontractors, Section 3 business concerns and resident-owned businesses.
- Facilitate the complaint procedure for Section 3 residents and business concerns, and contractors.
- Monitor and assist with Section 3 efforts throughout SHA.
- Post and update Section 3 information on the SHA website.
- Advertise solicitations on the website and local newspapers.
- Document Section 3 hiring within SHA.
- Develop and implement a procedure to notify Section 3 residents about upcoming training and employment opportunities.
- Monitor the Section 3 resident hiring process.
- Maintain a database of qualified Section 3 residents actively seeking employment.
- Coordinate the development of Youthbuild program.
- Promote Section 3 among public housing residents, housing choice voucher participants and other SHA affiliates.
- Post employment and training opportunities throughout the public housing properties and communicate it to the ROSS and FSS participants.
- Attend preconstruction conferences with contractors, subcontractors, Section 3 business concerns and resident-owned businesses to ensure all contract and compliance obligations for Section 3 are understood.
- Contributes to team efforts by performing other responsibilities and duties as required or assigned.
- Ensures compliance with all applicable policies and procedures of the Springfield Housing Authority.
- Maintains regular and reliable attendance.
Salary : $41,636 - $62,454