Administrative Assistant 1

JOB This position is highly visible and is often the first contact people have with the City. The employee serves as the Administrative Assistant to the Finance Director and provides a broad range of administrative, clerical, and customer service support to the Finance Department, City administration, and the public.
The employee must be able to work with minimal supervision, exercise independent judgment, prioritize competing demands, and handle confidential and sensitive information with discretion.
This is a full-time, non-exempt position that reports directly to the Finance Director. EXAMPLE OF DUTIES

• Serves as Administrative Assistant to the Finance Director, providing direct clerical, administrative, and organizational support
• Interfaces with the public, elected officials, vendors, auditors, and City employees on a daily basis
• Serves as primary receptionist for City Hall; answers and directs telephone calls, and takes messages
• Provides general information to the public including telephone numbers, directions, departmental contacts, and community or City events
• Uses independent judgment in prioritizing tasks, coordinating schedules, and resolving routine administrative matters
• Provides administrative support to the Finance Department, including filing, data entry, document preparation, scanning, copying, and records maintenance
• Assists the Finance Director with scheduling meetings, maintaining calendars, preparing correspondence, and organizing departmental documents
• Assists with finance-related administrative functions such as accounts payable, accounts receivable, utility billing support, purchase order tracking, or other clerical finance duties as assigned
• Types, posts, and maintains monthly bank deposit schedules, public notices, announcements, and meeting room schedules
• Maintains bulletin boards and public-facing informational displays within City Hall
• Maintains copies of newspaper advertisements, public notices, contracts, and other official City publications
• Retrieves and distributes messages from answering systems and other communication platforms
• Schedules reservations for City facilities and meeting rooms and maintains related calendars
• Assists with records management and ensures documents are maintained in accordance with applicable retention schedules
• Provides administrative assistance to other departments as directed by the Finance Director
• Performs related work as required

SUPPLEMENTAL INFORMATION EQUAL EMPLOYMENT OPPORTUNITY STATEMENT
The City of Spring Hill is an Equal Opportunity Employer. We do not discriminate on the basis of race, color, religion, sex, national origin, age, disability, genetic information, or any other characteristic protected by law. If you need assistance or accommodation due to a disability, please email Kelly Tenace, HR Director at ktenace@springhilltn.org.