Administrative Assistant – Engineering & Contracting Company

Overview

We are seeking a detail-oriented and proactive Administrative Assistant to join our dynamic team. The successful candidate will play a pivotal role in supporting daily business operations, ensuring efficient workflow, and maintaining high standards of organization and communication. This role requires an individual who can take initiative, anticipate needs, and work effectively both independently and as part of a collaborative team. You’ll be the friendly face at the front desk, managing communications, coordinating schedules, and ensuring that daily operations are seamless. If you thrive in a fast-paced environment and excel at multitasking with a positive, energetic approach, we want to hear from you! This paid position is ideal for someone eager to grow their career in office management within a vibrant industry.

Responsibilities

• Greet visitors and clients professionally, providing excellent customer service and support.
• Answering phone and routing communications.
• Provide comprehensive administrative support to management and project teams
• Prepare, proofread, and distribute correspondence, reports, and presentations
• Maintain accurate records, files, and project documentation
• Coordinate meetings, schedules, and travel arrangements
• Interface professionally with clients, vendors, and team members
• Manage office supply inventory and ensure smooth office operations
• Assist with project tracking, document control, and compliance requirements
• Support invoice processing, expense reporting, and basic bookkeeping tasks
• Proactively identify process improvements and implement solutions
• Contribute to a positive team environment while also excelling when working independently
• Maintain organized filing systems, both digital and paper-based, ensuring easy retrieval of documents.
• Perform data entry tasks accurately using Microsoft Office applications, including Word and Excel, to support project documentation and reporting.
• Assist with calendar management by scheduling meetings, appointments, and coordinating project timelines for team members.

Qualifications

• Proven clerical or administrative experience in an office environment within the engineering or contracting industry is preferred.
• Strong computer literacy with proficiency in Microsoft Office Suite (Word, Excel, Outlook) and QuickBooks accounting software.
• Excellent organizational skills with keen attention to detail and accuracy in data entry and proofreading.
• Exceptional communication skills and professional phone etiquette for handling customer inquiries via phone or email.
• Demonstrated ability to manage multiple priorities effectively while maintaining a positive attitude under pressure.
• Experience in office management tasks such as filing systems, calendar coordination, and handling confidential information responsibly.
• Personal assistant experience or familiarity with time management tools will be considered advantageous.

This role offers an engaging environment where your organizational talents will directly contribute to the success of our projects. We value proactive individuals who are eager to support our team’s growth while developing their own professional skills in a collaborative setting.

Pay: From $14.00 per hour

Work Location: In person

Salary : $14