Operational Staff Accountant

Description

Do you love clean numbers, smart systems, and work that actually makes an impact?

At Sprague, accounting isn’t just about closing the books—it’s about supporting people, operations, and growth across the entire organization. We’re looking for an Operational Staff Accountant who enjoys digging into the details, partnering with others, and taking real ownership of their work.

If you’re someone who takes pride in accuracy, enjoys improving processes, and believes great work can also be satisfying and collaborative—you’ll fit right in.

What you’ll do (and why it matters)

This role sits at the heart of our financial operations, supporting multiple legal entities with a strong focus on fixed and intangible assets and leases—including fleet vehicles and properties. Your work ensures our data is accurate, compliant, and useful for smart decision-making across the business.

Core Accounting & Reconciliation

• Review, reconcile, and validate transactions across accounting and operational systems
• Prepare and post journal entries, accruals, corrections, and reclasses
• Perform monthly balance sheet and income statement reconciliations
• Investigate discrepancies and partner with stakeholders to resolve issues

Fixed & Intangible Asset Accounting

• Account for the acquisition, depreciation, transfer, and disposition of fleet vehicles, properties, and other intangible assets
• Ensure assets and leases are recorded in accordance with U.S. GAAP and company policy
• Maintain fixed asset and lease documentation and reconcile activity to the general ledger
• Support reporting and analysis on asset utilization and lifecycle costs

Operational Support & Process Improvement

• Coordinate vehicle procurement, upfitting, titling, registration, licensing, and renewals across multiple states
• Support property and lease documentation and administrative needs
• Track and allocate asset-related costs to the appropriate cost centers
• Maintain accurate master data and support internal controls
• Identify opportunities to improve processes for accuracy, efficiency, and scalability

Why Sprague?  

At Sprague, we believe great work happens when people feel respected, trusted, and connected to the impact of what they do. We’re a values-driven organization with a long history of doing things the right way—for our customers, our communities, and our teammates.

You’ll be part of a collaborative culture where people take pride in their work, support one another, and genuinely enjoy solving problems together. We balance professionalism with approachability, accountability with trust, and high standards with the understanding that we’re all human.

Simply put: we care about doing good work, growing together, and celebrating a job well done.

What You’ll Get Working Here  

• Competitive Salary  & Benefits: $82,000-86,000 (up to $90K with CPA) to start plus annual bonus program
• Meaningful work – Your work directly supports real operations, real assets, and real people across the organization
• Stability with opportunity – Join a well-established organization that continues to invest in growth, systems, and people
• A culture of pride and appreciation – We recognize effort, celebrate wins, and value the satisfaction that comes from work done well

Requirements

What you bring

• Bachelor’s degree in Accounting, Finance, or a related field (or equivalent experience)
• 2 years of progressive accounting experience
• Strong understanding of U.S. GAAP
• Advanced Excel skills (pivot tables, lookups, formulas, external data)
• Comfort working across accounting systems and tools (Sage, Bill.com, or similar)
• Excellent written and verbal communication skills
• High attention to detail with strong analytical and problem-solving abilities
• Ability to manage priorities, work independently, and collaborate as part of a team
• A “get it done well” mindset—we care more about outcomes than clock-watching

Nice to have

• CPA or interest in pursuing certification
• Experience with Sage Intacct
• A positive, continuous-improvement mindset

Pre-Hire Screening Requirements:

• Criminal Background Check: Federal, State, County
• Education & Employment Verification
• Credit Check
• 5-Panel Drug Screen

W. B. Sprague Company Inc. reserves the right to revise or change job duties and responsibilities as the need arises. This position description does not constitute a written or implied contract of employment.

All offers of employment are contingent upon a satisfactory motor vehicle record report that is checked annually.

Sprague Pest Solutions is an Equal Opportunity employer and promotes diversity through a culture of inclusion and opportunity. All qualified applicants will receive consideration for employment without regard to race, color, religion, sex, pregnancy, sexual orientation, gender identity, national origin, disability, veteran status, or any other characteristics protected by law. We are a drug and smoke-free environment.

In compliance with federal law, all persons hired will be required to verify identity and eligibility to work in the United States and to complete the required employment eligibility verification form upon hire.

Full Job Description

Position Title: Operational Staff Accountant

Department: Accounting

Reports to: Reports to Controller

FLSA Status: Non-Exempt 

Exemption: Administrative 

EEOC Class: Individual Contributor

Salary: $82,000 – $86,000 (up to $90,000 with CPA)

Position Summary:

The primary responsibility of the Operational Staff Accountant is to oversee core accounting activities that support Sprague’s financial operations across multiple legal entities, with a particular focus on the accounting and administration of the company’s tangible assets and lease portfolio, including fleet vehicles and properties. This role ensures accurate, timely, and compliant financial records through transaction review, reconciliations, cost allocations, and proper asset and lease accounting in accordance with U.S. GAAP and company policies.

By supporting the acquisition, administration, and disposition of tangible assets; coordinating fleet and property readiness and compliance activities; and maintaining accurate cost center and general ledger reporting, this role prepares reliable, complete, and accurate data that enables sound operational and financial decision-making and contributes directly to the overall financial health and effectiveness of the organization.

Essential Functions:    

Core Accounting & Reconciliation:

• Review, reconcile, and validate transactions across multiple accounting and operational systems.
• Perform monthly balance sheet and income statement reconciliations for assigned accounts and entities.
• Prepare and post journal entries, accruals, corrections, and reclassifications.
• Investigate discrepancies, identify root causes, and resolve issues in partnership with stakeholders.

Fixed Asset and Intangible Asset Accounting:

• Account for the acquisition, transfer, depreciation, and disposition of tangible assets, including fleet vehicles and properties.
• Ensure assets and leases are recorded in accordance with GAAP and company policies.
• Maintain fixed asset and lease documentation and reconcile activity to the general ledger.
• Record purchase accounting entries for acquisitions and reconcile asset and amortization accounts accordingly.
• Support reporting and analysis related to asset utilization and lifecycle costs.

Fleet & Asset Operations Support:

• Coordinate vehicle procurement, upfitting, telematics, and field-readiness activities.
• Manage vehicle titling, registration, licensing, and renewals across multiple states.
• Support property and lease documentation and administrative coordination.
• Track and allocate asset-related costs to appropriate cost centers and ledgers.

Data Integrity, Controls & Process Improvement:

• Maintain accurate master data across accounting, asset, and supporting systems.
• Ensure compliance with internal controls, accounting standards, and documentation requirements.
• Identify and recommend process improvements to support scalability and accuracy.
• Other duties as assigned.

Job Requirements:

• Bachelor’s degree in Accounting, Finance, or related field (with equivalent experience)
• Minimum 2 years of progressive accounting experience, including financial statement preparation and payroll processing.
• Strong understanding of Generally Accepted Accounting Principles in the United States (US GAAP).
• Advanced Excel skills and comfort working across multiple systems (pivot tables, V-Lookups, advanced formulas, external data connections).
• Ability and aptitude with Sage, Bill.com or similar accounting software, financial database programs and web-based applications, and other technology necessary for successful day-to-day functioning in a business environment. 
• Focused on timely and frequent communication, including ownership of tasks through completion.
• Excellent written, verbal and presentation skills.
• High attention to detail with enthusiasm for analytical review and problem-solving.
• Ability to exercise judgment where processes are not clearly defined.
• Strong organizational and time management skills; ability to prioritize and multi-task.
• Ability to work independently and as part of a team.
• Desire to build and improve processes continuously with the end customer and efficiency in mind.
• Focus on project completion in a high growth company, not the 9-5 grind.
• Ability to pass background screening requirements, including identity, education, credit, and criminal history checks

Preferred Qualifications:

• CPA or equivalent credentials; if no professional certification, desire to obtain
• Experience with Sage Intacct
• Positive attitude with continuous improvement mindset

Physical Requirements:  

Long periods of stationary work, working on a computer, moving between various work areas, going up and down stairs, talking on the phone, working with office/computer equipment, and sitting at desk or table while listening, talking and taking notes. 

Disclaimer:

W. B. Sprague Company Inc. reserves the right to revise or change job duties and responsibilities as the need arises. This position description does not constitute a written or implied contract of employment.

Equal Employment Opportunity:

Sprague Pest Solutions is an Equal Opportunity employer and promotes diversity through a culture of inclusion and opportunity. All qualified applicants will receive consideration for employment without regard to race, color, religion, sex, pregnancy, sexual orientation, gender identity, national origin, disability, veteran status, or any other characteristics protected by law. We are a drug and smoke-free environment.

Salary : $82,000 - $90,000