Purchasing Coordinator

Position Summary

The position is responsible for the economic purchasing of supplies, equipment, parts and MRP stock.  Assesses procedures and makes recommendations.  A key function is supporting purchase order expediting and management of supplies, components, and PO items for projects and CC jobs. This role plays a key part in our ability to successfully coordinate the order submittal and order execution for all items needed for project and CC work, and projects managed by the project coordinators.  

Essential Functions

• Run the Materials Resource Planning (MRP) report and issue necessary purchase orders.
• Prepare and process requisitions and purchase orders for supplies, equipment, and customer parts orders including direct shipments.
• Manage the Shortage Report for Maintenance.
• Update vendor responses from order confirmations.
• Update vendor codes in Syspro from old to new suppliers.
• Change buyer codes so that MRP will allow for purchase.
• Conduct ad hoc/spot buys from internal requests.
• Review and address price variances on POs from Accounting and/or suppliers.
• Daily receiving matchups and daily scanning of packing slips.
• Address daily urgent and priority needs of internal customers.
• Update pricing in Syspro.
• Communicate due dates and PO status to the entire team. Drive expedites and coordinate based on project and CC needs for production timing and scheduling.
• Monitor purchase order progress and maintain delivery schedules.
• Coordinate with Engineering to confirm/support Project and CC order submittals, requisitions, and order status with vendors and suppliers.
• Conduct constant follow-up and review with vendors and suppliers to ensure timing/schedule adherence to delivery dates. Interact with past due orders.
• Match packing slips with open purchase orders and complete daily receiving report.
• Communicate concerns regarding incoming orders and issues to the Purchasing Manager and other relevant personnel.
• Assesses procedures and make recommendations.
• Coordinate parts shipments based on inventory and vendor availability.
• Enter Parts Orders on a needed basis and assign realistic schedule dates for parts order.
• Ensure that all parts orders are structured correctly, issued to the inventory area, pulled, and packaged for shipment.
• Receive the RMAs from suppliers.
• Conduct vendor/supplier calls and meetings.
• Conduct and/or support cycle counts and stock takes (scan and upload).
• Identify and address cycle count and stock take variances.
• Manage ordering of all skids for CC and project orders.
• Manage and support all administrative duties for inventory management within Syspro.

• Bachelor’s degree in business administration or related field.
• 2 years’ experience in Syspro 8 purchase and material module.
• Strong Manufacturing process knowledge.
• Excellent analytical and problem-solving skills.
• Strong computer aptitude, which includes expertise with Microsoft Office.
• Detail oriented with excellent organizational skills.
• Strong communication skills, both verbal and written, with the ability to effectively interact with customers and internal teams.
• Ability to learn quickly and adapt to new processes and systems.
• Ability work with minimal supervision and administer multiple projects and deadlines.
• Ability to exercise sound judgment and make decisions based on accurate and timely analysis.
• Ability to think strategically.

Salary : $43,500 - $65,500