What are the responsibilities and job description for the EHS Systems Specialist position at Spotsylvania County, VA?
Spotsylvania County is committed to maintaining a drug free workplace. Employees are prohibited from manufacturing, distributing, possessing or using controlled substances such as marijuana. A positive drug test result, confirmed use or impairment can be subject to disciplinary action, up to and including termination in accordance with our personnel policies.
A positive pre-employment drug test will also disqualify a candidate for hire.
General Statement of Job
Under general supervision, performs professional administrative and technical work to configure and administer the software databases and digital infrastructure used to track workplace environmental, health, and safety compliance. These systems will support the documentation of programs, policies, training, inspections, job safety analysis, incident investigation, and safe work procedures that support the Environmental, Health, and Safety Program for Spotsylvania County Community Operations. Reports to the Director, Environmental, Health & Safety.
Special Duties & Responsibilities
- Administers, maintains, and optimizes Environmental, Health, and Safety (EHS) software platforms, including but not limited to Novera Flex, SDS Online, CalAmp, NeoGov, and related systems supporting compliance and operational reporting.
- Analyzes safety and compliance data; monitors and reports key performance indicators (KPIs); and prepares reports and dashboards for internal stakeholders and regulatory requirements.
- Manages and monitors employee acknowledgment assignments, training assignments, completion status, due dates, and compliance requirements through electronic safety and learning management systems.
- Tracks and maintains incident reports, near-miss events, corrective actions, and case closure activities within the electronic EHS management system.
- Coordinates and supports inspection scheduling and task assignments through the safety management system for County facilities, parks, plants, vehicles, and operational programs, including Job Hazard Analyses (JHAs), Confined Space Assessments, Lockout/Tagout (LOTO) procedures and audits, Management of Change (MOC), and other Environmental, Health, and Safety initiatives.
- Conducts and documents driver record checks for Spotsylvania County Community Operations (SCCO).
- Conducts annual review of VA DMV CDL, DOT cards, FMCSA, and all related training records to ensure compliance with State and County policy.
- Supports the administration and maintenance of training records, retraining requirements, and compliance documentation through EHS software platforms and/or NeoGov. Utilizes CalAmp and related technology platforms to generate and distribute driver scorecards, fleet performance reports, and environmental and safety metrics on established reporting schedules.
- Tracks, maintains, and documents hazardous waste shipment records and associated regulatory documentation within EHS software systems for waste generated by SCCO operations.
- Participates in SPOT Team committee meetings to support continuous improvement efforts, including development and enhancement of forms, workflows, and processes within software platforms.
- Assists with preparation, administration, and monitoring of the Environmental, Health, and Safety budget, including tracking expenditures and program resources through EHS systems.
- Inventories and orders needed safety supplies as outlined in our safety supplies inventory.
- Serves as the document control coordinator for the EHS Manual and associated policies, procedures, forms, and process documentation to ensure version control, accessibility, and compliance.
- Performs other related duties as required.
Minimum Training & Experience
Associate’s degree, with two (2) to five (5) years of experience with heavy emphasis on data analytics, database administration, and safety management systems.
Must possess and maintain a valid Commonwealth of Virginia driver’s license.
Employee shall complete the following minimum training:
- OSHA 10 within 60 days of hire
- First aid and CPR certification within 90 days of hire
Special Requirements
KNOWLEDGE, SKILLS, AND ABILITIES
- Understanding, or willingness to learn FMCSA, DOT, DMV, DEQ, and OSHA regulations and the practices and techniques relating to safety.
- Ability to communicate effectively, professionally, and respectfully.
- Ability to understand and follow oral and written instructions.
- Ability to establish and maintain effective working relationships as necessitated by work assignments.
- Ability to read plans, drawings, manuals, ordinances, reports, etc.
- Ability to prepare reports, plans, etc., using prescribed formats.
- Ability to record and deliver information, explain procedures, and follow oral and written instructions.
- Ability to communicate efficiently in English and must be able to use and understand hand signals used in the construction industry.
- Ability to utilize mathematical formulas; to add and subtract; multiply and divide; utilize decimals and percentages.
- Must be adaptable to performing under stress and maintain composure during stressful and/or emergency situations.
- Ability to prioritize tasks and think creatively.
- Strong organizational, computer, and interpersonal skills.
- Ability to communicate professionally and respectfully.
- Ability to demonstrate knowledge and proficiency with computers.
- Ability to compare and/or judge the readily observable functional, structural, or compositional characteristics (whether similar to or divergent from obvious standards) of data, people, or things.
- Ability to speak and/or signal people to convey or exchange information.
- Ability to provide guidance, assistance, and/or interpretation to others regarding the application of procedures and standards to specific situations.
- Ability to read a variety of informational documentation, directions, instructions, and methods and procedures.
- Ability to record and deliver information, to explain procedures and policies, and to follow verbal and written instructions, guidelines, and objectives.
- Ability to deal with people beyond giving and receiving instructions.
- Must be adaptable to performing under minimal stress when confronted with an emergency.
PHYSICAL REQUIREMENTS
Must be physically able to operate a variety of machines, tools, and equipment, including computers, printers, general office equipment, gas detection meters, and safety equipment. Must be physically able to operate a motor vehicle. Tasks require the ability to exert light physical effort in light to medium work, but which may involve some lifting, carrying, pushing, and/or pulling of objects and materials of lightweight (10-20 pounds). Tasks may involve extended periods of time at a keyboard or workstation. Requires the ability to coordinate hands and eyes using automated office equipment and job-related equipment. Requires the ability to handle a variety of items, office equipment, control knobs, switches, etc. Must have the ability to use one hand for twisting or turning motions while coordinating the other hand with different activities. Must have moderate levels of eye/hand/foot coordination. Requires the ability to talk and/or hear (Talking: expressing or exchanging ideas by means of spoken words. Hearing: perceiving the nature of sounds by ear).
Salary : $44,215 - $62,785