Procurement & Billing Analyst

About the Company

Spotlight is working with a construction company looking to bring on a Procurement and Billing Analyst. This position is 100% on-site in Frederick, CO and is initially a 6 month contract, with a high likelihood to extend.

About the Role

The IT Procurement & Billing Analyst is responsible for overseeing IT asset procurement, vendor coordination, invoice management, and financial chargeback billing to business units in support of Service Desk and IT operations. This role manages the full lifecycle of IT hardware assets including inventory tracking, sourcing, purchasing, and end-of-life activities, while ensuring alignment between available inventory and incoming service requests across multiple corporate and remote locations. The position administers an annual hardware spend of approximately $1.2 million and maintains segregated business unit inventories. A core function of this role is the receipt, review, and processing of all IT-related vendor invoices, followed by accurate chargeback billing back to the appropriate business units. This requires strong accounting skills, attention to detail, and a working knowledge of enterprise financial processes. The IT Procurement & Billing Analyst serves as the primary point of contact between the Service Desk, accounting, vendors, and business unit leaders to ensure accurate purchasing, timely fulfillment, and clear financial accountability. This position requires strong organizational skills and the ability to identify opportunities for cost control, process improvement, and procurement best practices.

Responsibilities

• Manage the end-to-end IT procurement process including sourcing, purchase order creation, vendor coordination, order tracking, and receipt confirmation for hardware, software, and peripherals across all business units.
• Receive, review, reconcile, and process all IT-related vendor invoices; validate invoices against purchase orders and service agreements; route for approval; and perform accurate chargeback billing of IT costs back to the appropriate business units on a monthly basis.
• Maintain accurate IT asset inventory across corporate and remote business locations; track asset assignments, status, and end-of-life timelines; match available inventory to pending service requests to reduce fulfillment delays; and maintain segregated inventory records by business unit.
• Lead the monthly IT procurement chargeback process; produce accurate billing reports allocating IT hardware and service costs to the correct business units; coordinate with accounting to ensure timely and properly coded cost transfers; and maintain supporting documentation for all chargebacks.
• Standardize IT asset sourcing across business units; evaluate and manage vendor relationships to ensure competitive pricing, SLA compliance, and reliable fulfillment; identify opportunities for cost controls, volume purchasing, and procurement best practices.
• Document, socialize, and delegate minor purchasing activities to Help Desk Analysts; develop and maintain procurement SOPs and purchasing guidelines; train Service Desk staff on procurement workflows and approval thresholds.
• Serve as the primary liaison between the Service Desk, corporate accounting, vendors, and business unit leaders on all procurement, invoice, and chargeback matters; interface directly with IT management on budget tracking, outstanding purchase issues, and financial reporting for assigned spend.
• Maintain configuration item (CI) records and support CMDB methodologies within the ITSM platform; track asset lifecycle from procurement through end-of-life disposition; ensure all procurement activity is documented and ticketed for accountability and auditability.
• Support IT project procurement needs including equipment for new site activations, office moves, equipment refresh cycles, and infrastructure upgrades; coordinate logistics for multi-location hardware deliveries and ensure timely fulfillment aligned with project schedules.