What are the responsibilities and job description for the Executive Secretary position at Sports South LLC?
Position Summary
We are seeking a highly organized and dependable professional to join our finance team as an Executive Secretary.
This role supports both sides of our wholesale business. You will help with customer accounts and receivables while also reviewing manufacturer invoices for errors, discrepancies, and missed credits.
Prior accounting or wholesale experience is not required. We are prepared to train the right person. The most important qualities are organization, follow through, dependability, comfort working with numbers, and a willingness to learn.
This is a strong opportunity for someone who enjoys solving problems, keeping work organized, and making sure important items do not fall through the cracks.
Key Responsibilities
- Support customer accounts through payment posting, reconciliations, and follow up
- Research missing invoices, payment differences, deductions, and account issues
- Review manufacturer invoices for pricing, freight, quantity, credit, and other billing errors
- Work with manufacturer partners to resolve discrepancies and recover credits
- Communicate with customers regarding payments, account status, and open items
- Maintain organized documentation and follow through on unresolved issues
- Coordinate with Finance, Purchasing, Receiving, Sales, and other internal teams
- Help keep account and invoice activity accurate, organized, and moving forward
What We’re Looking For
- Business degree preferred but not required. Experience will be consider equally with a degree.
- Strong organization and follow through
- Dependability and professionalism
- Comfort working with numbers and detailed information
- Clear written and verbal communication
- Ability to manage priorities and deadlines
- Good judgment and problem solving ability
- Team oriented attitude and coachability
- Basic excel skills
Pay: From $60,000.00 per year
Benefits:
- 401(k)
- 401(k) matching
- Dental insurance
- Employee discount
- Health insurance
- Paid time off
- Vision insurance
Work Location: In person
Salary : $60,000