Senior Project Manager

WHO WE ARE //

Consistency, Thoroughness, Passion, Craftsmanship; these are the fundamentals on which we have built SPMDesign.

Whether the project is a global corporate environment, experiential build, or curated art– we approach every job with the same attention to detail that all of our clients deserve. With decades of experience in design, multidisciplinary production, artisanal craftsmanship, and fabrication– our dynamic clients count on us to execute their initiatives with ease, innovation, and results.

POSITION SUMMARY //

As Senior Project Manager, your job is multifaceted. You will be leading the project team for mid to large-scale projects and responsible for overseeing the planning, execution, and successful delivery of complex projects within the organization. You will also be managing some of your own small to midsize projects as necessary. This role involves managing cross-functional teams, driving project timelines, and ensuring alignment with overall project budget.

WHAT YOU’LL DO HERE //

ADMIN

●      Lead and manage medium to large scale complex projects

●      Develop and manage comprehensive project plans, including scope, goals, deliverables, critical path timelines and resource allocation

o  Create SOW’s, estimates, and project bids and work with leadership for review and approval prior to client submittal

●      Understand client contracting, purchase orders, and billing terms and drive the contract and billing process for assigned projects

o  Ensure deposits are invoiced accordingly and payment is received before the job is released to production

o  Manage project changes and deviations from the original scope of work, evaluating impacts and adjusting project strategies

●      Work closely with internal departments (Design, Design Engineering, Shop, and Accounting) to ensure expectations meet SPMD standards and client expectations.

●      Facilitate regular project status meetings, providing updates on progress, milestones, and key deliverables to the project team and management

●      Track overall budgets for assigned projects from design through fabrication and installation, ensuring consistent accountability for profitability while delivering all projects within the agreed scope, time, cost, and quality standards.

●      Interface with clients regarding status of projects, budgets, schedule, invoicing

●      Responsible for all internal and external communication on schedule and deliverable expectations

●      Complete closeout processes within 24 hours of completion of project, which include verifying work order/quotes/purchase orders for accuracy and working with Accounting on final invoices and Job Cost Forms.

DESIGN/PRODUCTION

●      Issue quote requests and purchase orders to vendors and ensure accuracy of client purchase orders and sale orders.

●      Manage and delegate tasks during the production process with direct project team and shop operations, which includes creating and tracking all work orders, providing all necessary information for production, sourcing, materials, purchasing, calendar, reporting, etc.

●      Monitor Design and Production tasks and coordination; Keep leadership and management informed of any changes or updates that may delay the project schedule and manage client expectations.

●      Work closely with Design Lead to prepare for client presentations, review decks, receive necessary approvals, and stay on schedule throughout the design phase.

INSTALLATION

●      Oversee installations directly or through project managers, leading the logistics by coordinating efforts among clients, install teams, project managers, and vendors.

●      Responsible for management of approved SPMD Installers including onboarding and briefing

●      Responsible for management of all COI requirements

●      Responsible for management of all project shipping requirements from obtaining quotes to creating shipping requests.

LEADERSHIP

●      Manage, mentor and train project managers and coordinators within the project team and PM department.

●      Foster a collaborative and high-performing team culture, promoting accountability, transparency, and communication

●      Identify opportunities for process improvement and best practice adoption in project management methodologies and present suggestions and solutions

●      Develop processes to work with leadership to build a more efficient and streamlined department. This may include, but are not limited to:

o  Project Budget Templates

o  Project Estimating Templates

o  Work Orders

o  Master Schedules

o  Lessons Learned/Post Mortems

o  PM/Client interaction guidelines

o  Implement new processes and procedures

●      Other job duties assigned by management

MORE DETAILS ABOUT YOU //

●      Empowering & Approachable Leader: Serve as a strong mentor and advisor by providing ongoing training and support, while fostering a calm, personable, and approachable environment that encourages team growth and collaboration.

●      Positive & Can-Do Attitude: Foster a positive environment by maintaining an upbeat mindset and stellar work ethic, motivating the team to tackle any project, no matter the size or challenges.

●      Professional Representation: Uphold a high level of professionalism while representing the company to internal staff, vendors, partners, and clients.

●      Solution-Focused & Process-Driven: Maintain a commitment to finding effective solutions and implementing streamlined processes that enhance efficiency, drive progress, and ensure high-quality outcomes.

●      Detail-Oriented & Analytical: Exhibit a keen eye for detail and strong analytical skills, ensuring accuracy in all work while navigating complexities and delivering results, even under tight deadlines.

●      Adaptable Multitasker: Thrive in changing environments by effectively multitasking and managing ambiguity while ensuring continuous progress.

●      Independent Yet Collaborative: Work independently while building strong relationships across cross-functional teams.

●      Exceptional Communicator & Negotiation Expert: Leverage strong interpersonal communication and negotiation skills to facilitate clear dialogue, foster collaboration, and drive successful outcomes with stakeholders.

●      Autonomous Execution: Take the lead on special assignments and tasks with general supervision, showcasing initiative and independence.

●      Discretion and Judgment: Engage in work that requires discretion and independent judgment, particularly on matters of significance.

Work Environment/Physical Demands

• Normal office temperature-controlled conditions with quiet to moderate noise level and little to no exposure to heat, dust, or fumes. While performing the duties of this job, the employee is regularly required to remain in a stationary position working at a desk; operate a computer and other office machinery including printer, copier, and telephone; move about inside the office to access office machinery; exchange information with coworkers; and may need to lift or move up to 10 pounds.

Salary Range based on experience: $90K - $130K