Executive Assistant

Job Description

About SPL Group

SPL Group is a leading provider of parcel optimization and logistics solutions. We partner with enterprise clients to reduce shipping costs, improve delivery performance, and optimize their supply chain operations across FedEx, UPS, and other carriers.

Position Overview

SPL Group seeks an experienced Executive Assistant to support the Chief Revenue Officer and executive leadership team. This role is critical to our operations, requiring someone who can manage complex administrative functions, coordinate cross-functional initiatives, and ensure seamless execution of strategic priorities.

The Role

You will serve as a key support resource for C-level executives, managing calendars, meetings, travel, and special projects. This role requires exceptional organizational skills, discretion, and the ability to anticipate needs and proactively solve problems in a fast-paced environment. You will work collaboratively with all departments and occasionally travel to support leadership.

Key Responsibilities:

• Manage executive calendars, schedule meetings, and coordinate travel arrangements
• Prepare meeting agendas, materials, and presentations for executive leadership
• Coordinate special projects and initiatives from conception through completion
• Manage executive communications and correspondence
• Serve as primary point of contact for internal and external stakeholders
• Prepare reports, analyses, and executive briefings
• Maintain confidential information with discretion and professionalism
• Support board meetings, off-sites, and other executive events
• Manage expense reports and administrative workflows
• Identify process improvements to increase efficiency and productivity

Required Qualifications

• Minimum 5 years of executive assistant or similar administrative experience
• Proven ability to manage multiple priorities and meet tight deadlines
• Excellent organizational and time management skills
• Advanced proficiency in Microsoft Office and Google Workspace
• Strong written and verbal communication skills
• Ability to exercise discretion and maintain confidentiality
• Professional demeanor with strong interpersonal skills
• High school diploma or equivalent (Bachelor's degree preferred)

Preferred Qualifications

• Experience supporting C-level executives in fast-paced environments
• Knowledge of CRM systems and project management tools
• Experience in sales, business development, or logistics industries
• Event planning experience
• Proficiency with scheduling and communication software

Key Competencies

• Organizational Excellence: Impeccable attention to detail and follow-through
• Communication: Clear, professional communicator across all levels
• Proactivity: Anticipates needs and takes initiative without being asked
• Discretion: Handles sensitive information with professionalism
• Adaptability: Flexible and responsive to changing priorities
• Relationship Building: Builds strong working relationships across the organization

What We Offer

• Competitive salary commensurate with experience
• Comprehensive benefits package (health, dental, vision, 401k)
• Professional development opportunities
• Collaborative, fast-growing team environment
• Clear advancement opportunities