Payroll Specialist

Payroll Specialist

Job Summary:
We are looking for a detail-oriented Payroll Specialist to join our team. The Payroll Specialist will be responsible for processing Bi-weekly payroll for three companies, ensuring accuracy, and compliance with all relevant regulations. The ideal candidate will have a strong knowledge of the payroll process from beginning to end, this includes processing multiple bi-weekly pay cycles and managing the time and attendance system to ensure all hours are recorded and calculated with accuracy.

Responsibilities:

• Audits automated and manual timecards for payroll processing
• Exports and imports timecard information from timecard software into payroll software
• Calculates hours, tax withholdings, deductions, and bonuses
• Creates and processes electronic payroll files for submission to generate direct deposits and payroll check.
• Coordinates with the HR Generalist to ensure the correct employee data is on file
• Processes and completes all required project documentation to ensure compliance with Federal, State, and local wage laws
• Coordinates and interfaces with both internal and external customers, as necessary; including but not limited to Temporary Agencies
• Ensures compliance with company policies, accounting principles, and legal requirements
• Utilizes Paychex or similar systems for payroll management
• Handles employee inquiries regarding payroll matters
• Resolve payroll discrepancies
• Perform audits to ensure accuracy of payroll
• Process new hires and separations
• Maintain confidential payroll information
• Manage workflow to ensure all payroll transactions are processed accurately and timely
• Assists in audits related to payroll records
• Generates reports for management review
• Stays updated on changes in payroll regulations and best practices
• Other duties as assigned

Our ideal candidate:

• Is an experienced payroll specialist for a minimum of 4 years, High School diploma or equivalent, some college preferred.
• Has experience with various HRIS & Payroll systems (e.g. Paychex and ADP preferred)
• Has a solid understanding of accounting fundamentals and payroll best practices.
• Experience working in warehousing a plus.
• Knowledgeable legislation and regulations of the payroll field.
• Prioritizes communication and loves working in a team.
• Is comfortable working in a fast-paced and growing environment.
• Pays attention to detail and accuracy
• Is able to create and maintain excel reports, knows how to use Google Docs
• Speaks Spanish (preferred)

Join our team as a Payroll Specialist and contribute to the smooth operation of our payroll processes while ensuring compliance with all relevant guidelines.

Job Type: Full-time

Pay: $30.00 - $38.50 per hour

Benefits:

• 401(k)
• 401(k) matching
• Dental insurance
• Employee assistance program
• Health insurance
• Life insurance
• Paid time off
• Retirement plan
• Vision insurance

Education:

• High school or equivalent (Preferred)

Experience:

• Payroll: 3 years (Required)
• Time & attendance systems: 3 years (Required)
• Human Resources: 2 years (Preferred)

Language:

• Spanish (Required)
• English (Required)

Ability to Commute:

• Ontario, CA 91761 (Required)

Ability to Relocate:

• Ontario, CA 91761: Relocate before starting work (Required)

Work Location: In person

Salary : $30 - $39