Part-Time Hybrid Bookkeeper & Office Assistant

JPosition Overview

We are a growing small business seeking a reliable, detail-oriented Hybrid Bookkeeper & Office Assistant to manage our day-to-day back-office financial tasks and local administrative compliance. This is a low-hour, highly flexible position perfect for an independent bookkeeper, a virtual assistant seeking local work, or an administrative professional looking for supplemental income.

The role is primarily remote but requires a weekly 1-hour in-person visit to the owner’s home office in Alexandria, VA, to collect, sort, and process physical mail.

Key Responsibilities

• Initial Backlog Cleanup & Collections (Priority Item): Review, organize, and sort a backlog of unaddressed physical mail and digital financial documents. Identify overdue customer accounts, send professional reminders, and systematically bring past-due collections entirely up to date.
• CPA Collaboration: Serve as the primary point of contact for our external CPA. Ensure all monthly books, receipts, and compliance documents are cleanly organized and delivered to the CPA to guarantee seamless tax and accounting compliance.
• Mail & Compliance Management: Visit the Alexandria home office once per week to collect physical mail. Identify urgent correspondence, log vendor bills, and track critical deadlines for local Alexandria business fees, licenses (BPOL), and taxes.
• Billing & AP/AR: Create and send customer invoices, monitor incoming payments, enter vendor bills, and queue up weekly payments for approval.
• Expense & Benefit Tracking: Collect employee receipts, verify expense reports against company policies, process reimbursements, and log employee benefits allocations.
• Hybrid Coordination: Monitor digital channels for any time-sensitive documents scanned and sent by the business owner between weekly physical visits.

Qualifications & Skills

• Location Requirement: Must reside in or within a short, reliable driving distance of Alexandria, VA, for the weekly mail pickup.
• Experience: 2 years of experience in bookkeeping, office administration, or accounts payable/receivable management. Experience directly collaborating with an external CPA or accountant is highly preferred.
• Tech-Savvy: Proficiency with standard small business accounting tools (e.g., QuickBooks Desktop & Online) and receipt/expense management apps (e.g., Hubdoc, Expensify, Ramp).
• Trustworthy & Discrete: High level of integrity and professionalism, as you will be handling sensitive financial data, business mail, and visiting a private home office.
• Organization: Exceptional time management skills and a sharp eye for calendar deadlines (tax dates, license renewals).

Work Schedule & Environment

• Remote Work: Data entry, invoicing, and expense tracking can be done entirely from your own home on your own schedule.
• On-Site Component: A brief, weekly on-site visit to the home office. The office is located within a private residence with two friendly dogs who love people. Candidates must be entirely comfortable working in a pet-friendly environment.

Pay: $25.00 - $33.00 per hour

Expected hours: 5.0 – 10.0 per week

Benefits:

• Flexible schedule

Work Location: Hybrid remote in Alexandria, VA 22305

Salary : $25 - $33