People & Operations Assistant

Summary

• The P&O Assistant works closely with management to support the daily operations of the office and assist with administrative, human resources, marketing, and operational functions. This role requires a highly organized, detail-oriented individual who can effectively manage multiple priorities while maintaining professionalism and confidentiality.

Job Duties

Office Administration

• Maintain a professional, organized, and welcoming office environment
• Assist with office procedures, policies, and day-to-day operations
• Answer and direct phone calls, emails, and general inquiries

Document Management

• Prepare, copy, scan, and file documents
• Maintain accurate electronic and physical filing systems
• Organize and store company records while ensuring confidentiality
• Assist in preparing reports, presentations, and correspondence

Supplies & Facilities Management

• Monitor inventory and order office supplies and equipment
• Coordinate with vendors, service providers, and building management
• Assist with maintaining office equipment and workplace organization
• Support office safety and facility-related initiatives

Data Entry & Reporting

• Enter, update, and maintain company data and records
• Manage databases and ensure information accuracy
• Assist with report generation, data tracking, and basic analysis

Employee Support

• Respond to employee requests and administrative inquiries
• Assist with employee engagement activities and company events

Marketing & Media Support

• Assist with creating and editing marketing materials
• Create, edit, and organize photo and video content for company communications
• Produce event recap videos
• Maintain digital media files and content libraries

Operations Support

• Assist management with operational projects and administrative initiatives
• Track project deadlines and follow up on assigned tasks
• Maintain confidentiality regarding company and employee information

Transportation and Errand Support

• Assist with transporting office supplies, equipment, and materials as needed
• Provide support for company events and operational activities requiring local travel

Skills

• Strong verbal and written communication skills
• Excellent organizational and time management skills
• Ability to prioritize and manage multiple tasks simultaneously
• Strong attention to detail and accuracy
• Ability to work independently and collaboratively in a team environment
• Ability to maintain confidentiality regarding company and employee information
• Proficiency in Google Workspace and Microsoft Office Suite, and Adobe Photoshop
• Basic video editing skills using Canva, CapCut, or similar software
• Photography, videography, and graphic design skills (preferred)

Requirements

• 1–3 years of administrative, office management, or operations experience preferred
• Valid driver's license and reliable transportation
• Ability to travel locally for company errands, meetings, and events
• Experience coordinating company events and functions preferred
• U.S. work authorization required
• New employees to Spigen Inc, will be required to successfully pass the E-Verify employment verification check. To learn more about E-Verify, including your rights and responsibilities, visit e-verify.gov

Work Hours

• 8 AM – 4 PM
• Monday – Friday

Benefits

• Insurance: Medical, Dental, Vision, and Life
• 401(k) plan up to 6% (eligible after 1 year of employment)
• Paid Sick Leave: 5 days α (depending on years of employment)
• Lunch provided
• Etc.