Facilities & Fleet Manager

FACILITIES & FLEET MANAGER

SAGINAW or LANSING OFFICE

Position Summary

We are seeking a highly organized and experienced Facilities & Fleet Operations Manager to join our team as a key member responsible for coordinating and overseeing the day-to-day operations of multiple office buildings and assisting with fleet operations. Portfolio includes three (3) states with 20 properties, and fleet size of 200 vehicles. The successful candidate will be responsible for ensuring the smooth operation of our facilities and fleet, coordinating with Corporate Resources Director, Office Managers and Administrators, and managing maintenance staff and contractors. This role requires a flexible and adaptable individual who can work effectively in a fast-paced environment and respond to building events and maintenance needs, along with critical fleet issues outside of regular business hours. This position reports to the Corporate Resources Director.

The Company

Spicer Group is a multi-disciplinary engineering, surveying, and community planning company. We currently have more than 380 professionals across 20 offices in Michigan, Ohio, and Georgia. We pride ourselves on our core values of commitment to growth, great client relationships, excellent services and solutions, maintaining a team environment, and having integrity in all we do. We are seeking a candidate who will strive to uphold these values.

Spicer Group, Inc. offers a comprehensive benefits package that reflects our respect and commitment for our employees, their contributions, professional goals, and personal goals. This includes, but is not limited to:

• Competitive Pay
• Health, Dental, and Vision Insurance Options
• 401(k)-match program
• Paid Holidays
• Sick and Vacation Days
• Profit Sharing
• Tuition Reimbursement
• Professional Development
• Excellent Working Conditions
• Work-Life Balance
• Fitness Reimbursement
  
  
  

Key Responsibilities

FACILITIES

• Oversee property-level special projects, capital improvements, and daily operations
• Conduct facility inspections, generate reports, and develop annual improvement plans and budgets
• Manage purchasing and inventory for building supplies, materials, and assigned projects
• Coordinate employee move-in/move-out activities, including furniture and recordkeeping
• Lead and supervise assigned staff, providing direction and support
• Drive continuous improvement initiatives and resolve complex business problems
• Collaborate with the Safety Committee on building safety (emergency plans, fire safety, drills, AED/First Aid management, etc.)
• Review leases and coordinate with the Finance Director
• Perform other duties as assigned
  
  
  

FLEET

• Coordinate fleet additions and removals with vendors
• Assist with the planning and ordering of vehicle upfitting equipment through vendors, including but not limited to toppers, lights, mats, PPE, storage compartments, etc.
• Coordinate the installation of vehicle upfitting and vehicle graphics with vendors and staff
• Track all vehicle repairs and maintenance expenses via company vehicle log report
• Analyze fleet mileage reports, log current vehicle odometer, report data for fleet optimization
• Schedule routine maintenance and remind/assist all assigned drivers throughout the fleet
• Manage vehicle titles, registrations, and proof of insurance
• Responsible for managing vehicle accident reports and insurance claims
• Schedule detailing appointments for floater vehicles
• Answer dealership service calls, and approve and/or deny service recommendations
• Assist drivers with company vehicle response and emergency response plan
• Make fleet recommendations to the Corporate Resources Director
• Assist and perform other duties as assigned by the Corporate Resources Director
  
  
  

This position can be based out of our Saginaw or Lansing location. Physical presence is an essential function of this role. The omission of a specific duty or responsibility does not preclude assigning duties not listed herein if such duties and responsibilities are a logical assignment to the position.

Position Requirements

• Demonstrate strong organizational, planning, analytical, and communication skills
• Exceptional customer service, attention to detail, and time management skills
• Proven ability to multi-task and prioritize in a fast-paced environment
• Proficient with minor maintenance tasks and computer-based reporting
• Proven ability to work independently and collaboratively within a team
• As needed, respond to building events and maintenance needs outside of regular business hours
• Familiarity with facility contracts, negotiations, performance metrics, and continuous improvement
  
  
  

Preferred Experience

• Bachelor’s degree in a related field
• 4 years of relevant work experience, including 2 years in a supervisory role
• Facilities contract/vendor management experience including property management
  
  
  

FOR MORE INFORMATION

For more information regarding our firm and/or this position, please visit the Spicer Group website at www.spicergroup.com. EOE/M/F/Vet/Disabled