What are the responsibilities and job description for the Accounts Payable Specialist position at SPI Pharma?
Accounts Payable Specialist
Department: Finance
Reports To: Accounting Manager
FLSA Status: Exempt
Location: Wilmington, DE
Relocation assistance is not available for this position.
Summary
The Accounts Payable Specialist is responsible for managing the company’s vendor invoices. This role is crucial for maintaining accurate financial records and ensuring that all company expenses are properly documented so they can be paid on time.
Key Responsibilities:
1.Invoice Management:
- Route invoices for appropriate approval according to company policies.
- Match invoices with corresponding purchase orders (POs) and ensure all information is accurate before processing.
- Voucher (record) invoices in the accounting system.
2.Error Resolution:
- Identify and resolve discrepancies between POs and invoices to ensure smooth processing.
- Work with internal departments and vendors to correct any errors.
3.Administrative Tasks:
- Clear AP payments and update AP Cash activity daily.
- Perform additional accounts payable and accounting-related tasks as needed, supporting the overall efficiency of the department.
Qualifications:
Education:
- A high school diploma is required, but higher education is preferred.
Experience:
- Three years experience in accounts payable is desired.
Skills:
- Strong organizational skills to manage multiple tasks and deadlines.
- Excellent written and verbal communication skills for effectively liaising with vendors and internal departments.
Work Environment:
- Full-time position, Monday to Friday.
- Hybrid office following company policy – currently 2-3 days per week.
- Occasional extended hours during crucial periods.