What are the responsibilities and job description for the Executive Assistant To CEO position at Sphinx Solutions Inc?
We are seeking a sharp, reliable, and proactive Executive Assistant to support the CEO of a cybersecurity company. This is a high-responsibility role for someone who can “produce” the CEO’s day, week, and year — ensuring priorities are clear, tasks move forward, and both professional and personal commitments run smoothly.
No prior experience in federal contracting or IT required. Many of our best team members have backgrounds in education, production, childcare, or family support — the skills of being organized, dependable, and adaptable translate perfectly into this role. Spanish fluency helpful.
Responsibilities:
- Manage and prioritize CEO’s inbox, calendar, and daily tasks
- Draft and respond to professional emails with excellent written communication
- Drive CEO to meetings and appointments (company car provided)
- Coordinate with contractors and vendors (Spanish language a plus)
- Research, follow-ups, and project management support
- Light personal support as needed (errands, organization, family scheduling) —
experience with childcare or family management a plus
Hours:
- Full-time, Monday–Friday - 6:30am-3pm preferred
- 60% - Managing business operations, scheduling and outreach to customers
- 20% - childcare, teaching and personal support for family management
- 20% - coordinate with vendors and contractors
Qualifications:
- U.S. citizen (required)
- Excellent communication and writing skills
- Highly organized, detail-oriented, and proactive
- Tech-savvy: comfortable with email, scheduling, and task management tools
- Spanish language skills helpful
- Valid driver’s license required
Why This Role Matters:
You will be the right hand to a CEO who values efficiency, reliability, and trust. This is not just a desk job — you’ll help keep both business and personal life running smoothly. If you have the heart of a caregiver, the organization of a teacher, or the hustle of someone who makes things happen, this could be the perfect fit.