Executive Assistant to the CEO

About the Role

Are you a highly organized, proactive professional with a passion for making life easier for a busy entrepreneur? This is a rare opportunity to become the right-hand partner to a business owner juggling multiple companies and high-level personal executive tasks.

In this dynamic, fast-paced role, no two days are the same. You’ll take ownership of everything from email management to high-level project execution—ensuring the owner’s personal and business life runs efficiently, smoothly, and with excellence.

What Makes This Opportunity Different!

This is not a typical administrative role. You will be stepping into a pivotal leadership position—a trusted partner who has the freedom to make decisions, solve problems independently, and drive projects to completion. Your role will blend strategic thinking with hands-on execution in a way that directly impacts the success of the business.

Key Responsibilities:

• Manage email inboxes, calendar scheduling, and daily priorities to ensure nothing slips through the cracks.
• Filter, triage, and prioritize communications (emails, calls, messages) and delegate tasks as necessary.
• Research and synthesize information for strategic decision-making.
• Act as the primary liaison for all communications, streamlining decision-making and follow-ups.

Project and Task Management

• Oversee all personal and business projects, ensuring they are executed on time, within budget, and to a high standard.
• Manage to-do lists, ensuring progress on long-term tasks that keep getting put off.
• Coordinate with vendors, contractors, and other third parties for efficient project completion.

Rental Properties & Real Estate Management

• Organize and streamline rental property operations, including lease agreements, tenant communications, maintenance, and compliance.
• Identify opportunities to improve property management efficiency, leveraging technology and automation.

Business Management Support

• Assist with day-to-day operations of multiple businesses, ensuring smooth workflows and identifying areas for improvement.
• Track and follow up on delegated tasks and ensure accountability across teams.
• Create and maintain systems for recurring processes, such as billing, tracking expenses, and compliance management.

Lifestyle Management

• Arrange personal errands, appointments, and travel itineraries with precision and efficiency.
• Help establish better personal routines, including health and fitness schedules, meal planning, and family logistics.
• Ensure all personal commitments and goals are on track, such as rewards or incentives for family members.

Qualifications:

• Experience: Minimum 5 years in executive-level support, operations management, or a similar leadership role.
• Skills: Exceptional organization, time management, and problem-solving abilities.
• Tools: Proficiency with Google Workspace, ServiceTitan, Buildium, Monday.com, or similar platforms; ability to learn and optimize software systems quickly.
• Personal Traits: Proactive, resourceful, emotionally intelligent, detail-oriented, and thrives under pressure.
• Flexibility: Willing to adapt to shifting priorities and balance personal and professional responsibilities seamlessly.
• Entrepreneurial Acumen: Ability to think strategically and offer creative solutions to streamline operations and improve efficiency.

Key Attributes for Success

• Ownership: Takes full accountability for all assigned tasks and ensures flawless execution.
• Proactivity: Identifies and resolves issues before they arise, always staying one step ahead.
• Communication: Communicates clearly and effectively, ensuring the owner is always informed but never overwhelmed.
• Autonomy: Can independently handle complex tasks and projects with minimal guidance.
• Problem-Solving: Excels at turning chaos into order and consistently improving processes.
• Commitment to Excellence: Holds themselves to the highest standards of quality in all aspects of their work.

Compensation & Benefits:

Salary: Competitive, based on experience and performance.

Incentives: Performance-based bonuses tied to milestones and key deliverables.

Benefits: Flexible schedule, potential for hybrid work, access to ongoing professional development opportunities.

Qualifications

• Education: Bachelor’s degree preferred; relevant experience highly valued.
• Experience: Minimum of 3 years’ experience supporting a senior executive, with demonstrated experience managing complex schedules and priorities.

Additional Requirements

• Must possess a valid driver’s license and reliable transportation.
• Comfortable working in a home office environment.

Job Type: Full-time

Pay: $84,000.00 - $132,000.00 per year

Benefits:

• 401(k)
• Dental insurance
• Health insurance
• Paid time off
• Vision insurance

Work Location: In person

Salary : $84,000 - $132,000