Assets Administrative Coordinator

SUMMARY:

The Administrative Coordinator is a member of SMI Properties, a subsidiary of Speedway Motorsports, LLC. This role supports the Merchandising and Assets & Transportation departments of SMI Properties, which provides souvenir operations, and golf cart rentals to large event venues across the US. This position is a full-time, hourly position which reports to the Administrative Manager.

The ideal candidate will adopt a GLOBE mentality. GLOBE stands for Generously Lending Our Best Efforts. This is done by holding themselves and their teammates accountable for taking our best practices “the last mile” – optimizing them for maximum value to all of our stakeholders while sharing insights on how to improve our company. The ideal candidate will also be a productive and proactive self-starter who is passionate about his/her duties and willing to put forth the extra effort to achieve excellence.

JOB DUTIES:

• Provide exceptional customer service to customers with the upmost professionalism
  • screen incoming calls and email correspondence and respond independently when possible
  • onboard new customer accounts
  • process orders
  • monitor customer requests and communicate with event leads 
• Review and maintain customer and vendor files, including but not limited to, certificates of liability insurance, billing information, etc.
• Accurately input and manage data in various systems and databases
• Maintain a database of products and approvals for licensed merchandise
• Create and process purchase orders for supplies, parts, transportation, etc. as needed for Events department
• Communicate with vendors as needed
• Assist with post-event reconciliation reporting for events
• Assist with inventory cycle counts
• Other duties as assigned

QUALIFICATIONS: 

This role requires strong organizational skills, excellent communication abilities, and the ability to work well in a fast-paced environment. The ideal candidate will play a crucial role in supporting accuracy and efficiency of our daily office operations.

• Familiarity with rental business, event-based business and/or racing industry a plus.

• Willingness to continually learn and adapt to new challenges.
• Able to interact professionally with employees at every level of the organization.

BENEFITS: 

• Insurance benefits: Medical, Dental, Vision, Life, Disability
• 401K with company match
• Paid time off
• Continuing education opportunities