Administrative Assistant/Receptionist

Employer Information
Organization Name: Speech Therapy For All PC
About Our Organization: Speech pathology private practice
Website: www.speechtherapyforall.com

Purpose
Perform routine clerical and administrative functions such as drafting correspondence, scheduling appointments, organizing and maintaining paper and electronic files, or providing information to callers.

Education
High School Diploma (or GED or High School Equivalence Certificate)
Associate's Degree (or other 2-year degree)
Some College Courses

Work Context
Body Positioning

• Spend Time Making Repetitive Motions
• Spend Time Sitting
• Spend Time Using Your Hands to Handle, Control, or Feel Objects, Tools, or Controls

Communication

• Contact With Others
• Electronic Mail
• Face-to-Face Discussions
• Letters and Memos
• Telephone

Environmental Conditions

• Sounds, Noise Levels Are Distracting or Uncomfortable

Routine versus Challenging Work

• Importance of Being Exact or Accurate
• Importance of Repeating Same Tasks
• Structured versus Unstructured Work

Pace and Scheduling

• Time Pressure

Responsibility for Others

• Responsibility for Outcomes and Results

Role Relationships

• Coordinate or Lead Others
• Deal With External Customers
• Work With Work Group or Team

Work Setting

• Indoors, Environmentally Controlled
• Physical Proximity

Tasks

• Answer telephones and give information to callers, take messages, or transfer calls to appropriate individuals.
• Greet visitors or callers and handle their inquiries or direct them to the appropriate persons according to their needs.
• Locate and attach appropriate files to incoming correspondence requiring replies.
• Open, read, route, and distribute incoming mail or other materials and answer routine letters.
• Complete forms in accordance with company procedures.
• Make copies of correspondence or other printed material.
• Review work done by others to check for correct spelling and grammar, ensure that company format policies are followed, and recommend revisions.
• Learn to operate new office technologies as they are developed and implemented.
• Maintain scheduling and event calendars.
• Schedule and confirm appointments for clients, customers, or supervisors.
• Manage projects or contribute to committee or team work.
• Mail newsletters, promotional material, or other information.
• Order and dispense supplies.
• Conduct searches to find needed information, using such sources as the Internet.
• Provide services to customers, such as order placement or account information.
• Operate electronic mail systems and coordinate the flow of information, internally or with other organizations.
• Use computers for various applications, such as database management or word processing.
• Create, maintain, and enter information into databases.
• Set up and manage paper or electronic filing systems, recording information, updating paperwork, or maintaining documents, such as attendance records, correspondence, or other material.
• Operate office equipment, such as fax machines, copiers, or phone systems and arrange for repairs when equipment malfunctions.
• Compose, type, and distribute meeting notes, routine correspondence, or reports, such as presentations or expense, statistical, or monthly reports.

Activities
Interacting With Computers

• Use accounting or bookkeeping software
• Use computers to enter, access or retrieve data
• Use desktop publishing software
• Use spreadsheet software
• Use word processing or desktop publishing software

Getting Information

• Assist with business or managerial research

Performing Administrative Activities​

• Fill out purchase requisitions
• Maintain administrative services procedures manual
• Maintain appointment calendar
• Maintain inventory of office forms
• Maintain records, reports, or files
• Prepare billing statements
• Prepare contract documents

Communicating with Supervisors, Peers, or Subordinates
Establishing and Maintaining Interpersonal Relationships
Organizing, Planning, and Prioritizing Work
Documenting/Recording Information

• Document provision of administrative services
• Enter time sheet information
• Maintain telephone logs
• Perform typing or data entry for extended duration
• Prepare corporate minute books
• Take dictation
• Take meeting notes
• Take messages
• Transcribe spoken or written information
• Type document from machine transcription

Performing for or Working Directly with the Public

• Greet customers, guests, visitors, or passengers

Identifying Objects, Actions, and Events
Communicating with Persons Outside Organization

• Answer calls
• Write business correspondence

Updating and Using Relevant Knowledge

• Use oral or written communication techniques
• Use shorthand writing procedures

Making Decisions and Solving Problems
Evaluating Information to Determine Compliance with Standards
Analyzing Data or Information
Scheduling Work and Activities

• Arrange teleconference calls
• Develop travel itinerary
• Make travel reservations
• Schedule meetings or appointments
• Schedule or contract meeting facilities
• Light cleaning/maintaining a clean/sanitary working environment

Monitor Processes, Materials, or Surroundings

Tools and Technology
Tools
Calculators or accessories

• Calculators

Desktop computers

• Desktop computers

Photocopiers

• Photocopiers
• Photocopying equipment

Scanners

• Data input scanners
• Scanners'

'
Work Location:

• One location

Work Remotely

• No

Pay: From $20.00 per hour

Education:

• High school or equivalent (Preferred)

Experience:

• Customer service: 1 year (Preferred)

Ability to Relocate:

• Brooklyn, NY 11210: Relocate before starting work (Required)

Work Location: In person

Salary : $20