Data Coordinator

Job Overview
The Field Data Coordinator supports the Operations managers, by maintaining the accuracy and integrity of all supporting documentation within NetSuite and One Drive. This role reviews, prints, transcribes and scans all documentation for labor, equipment, material, and transportation data into NetSuite and into the Project Tracking Spreadsheet, and initiates vendor purchase orders, sales orders, and rental orders based on requirements for department standard operating procedures. The Field Data Coordinator works closely with each department manager to ensure project, equipment, carbon, material and transportation for all customer billing is accurate, complete, and issued on schedule.

Key Responsibilities

Project Data Entry & NetSuite Administration

• Initiate NetSuite transactions as required for project startup, equipment mobilization or environmental waste disposal and/or transportation.
• Track project data and transcribe all equipment, labor, materials, and transportation charges into NetSuite accurately and on schedule.
• Initiate vendor purchase orders, sales orders, rental orders, and labor entries in NetSuite to support Projects, Equipment and Environmental Divisions.
• Ensure all related supporting documentation for customer invoicing is uploaded into NetSuite and One Drive for each project and corresponding department billing invoice/cycle.

Documentation Review & Rate Compliance

• Review and file daily project documentation, scan and file immediately all BOL’s (Pickup/Delivery Tickets). Review for anomalies, verifying it against approved customer/client proposals and quotes before data is entered into NetSuite.
• Confirm that project labor, equipment, material, transportation, mobilization, demobilization, and cleaning rates entered in NetSuite match the applicable proposals and quotes.
• Escalate discrepancies between field documentation and proposal/quote terms to the Projects Administration Manager before billing is finalized.

Support & Coordination

• Maintain accurate filing folders and databases for all supporting documentation.
• Partner with each division manager to ensure efficient, accurate, and timely processing of each billing cycle for customer invoicing.
• Serve as the primary point of contact between project supervisor, assigned point of contact and division managers for billing rate questions, backup documentation, and any corrections.

Qualifications

Required

• Industrial/Municipal Project Data Coordination. Microsoft Excel intermediate/advanced skills, or a related field, or equivalent combination of education and relevant work experience.
• 3 years of experience project data coordination, or an equivalent combination of education and progressively responsible experience.
• Strong proficiency with ERP systems.
• Exceptional attention to detail and comfort auditing documentation line-by-line against source proposals.
• Strong organizational skills and the ability to manage multiple projects documentation and filing for each billing cycle concurrently under deadline.
• Clear written and verbal communication skills for cross-functional work with Project, Equipment and Environmental Management.

Preferred

• Hands-on NetSuite experience is strongly preferred.
• Experience in industrial services, petrochemical, construction, oilfield services, equipment rental, or a related project-based industry.
• Prior exposure to project data coordination, documentation analysis, or budget-versus-actual reporting,

GREAT BENEFITS WITH A QUICK START!

We offer Health, Dental, Vision and life Insurance at little or no cost that begin on 1st of the month after your start date.

Pay: $17.00 - $27.00 per hour

Expected hours: 40.0 per week

Benefits:

• 401(k)
• 401(k) matching
• Dental insurance
• Health insurance
• Health savings account
• Life insurance
• Paid time off
• Vision insurance

Experience:

• NetSuite: 1 year (Preferred)

Work Location: In person

Salary : $17 - $27